Office Assistant

Embassy of the State of Qatar; Singapore; On-site; SGD 24,000 - 36,000; Full time

Job summary

The Embassy of the State of Qatar is seeking an Office Assistant to support daily cleanliness, upkeep, and general office operations across common areas, meeting rooms, staff spaces, and workstations. The role includes preparing beverages for diplomats and guests and ensuring spaces are ready for use, with duties verified by Embassy staff.

Responsibilities cover daily and weekly cleaning tasks, pantry management, and general office support as assigned by the Ambassador or designated staff.

Responsibilities

• Maintain the cleanliness and tidiness of the pantry, reception area, meeting rooms, staff rooms, and other common office areas.
• Perform daily housekeeping duties, including emptying bins, vacuuming, dusting, and general cleaning of office areas and staff rooms.
• Carry out weekly deep cleaning, including shampoo vacuuming of carpeted office areas and staff rooms.
• Clean and dust office furniture, shelves, fixtures, decorative items, and other surfaces as required.
• Ensure meeting rooms and staff rooms are clean, tidy, and properly prepared for use.
• Prepare and serve beverages to the Ambassador, diplomats, Embassy staff, and guests when required.
• Complete the daily housekeeping checklist and ensure it is verified by the designated Embassy staff.
• Maintain the cleanliness and organisation of the assigned workstation and work areas.
• Assist with general office support and other work-related duties as assigned by the Ambassador or designated Embassy staff.

Job description

Job Responsibilities

The Office Assistant will be responsible for supporting the day-to-day cleanliness, upkeep, and general operations of the office. Duties include, but are not limited to:

• Maintain the cleanliness and tidiness of the pantry, reception area, meeting rooms, staff rooms, and other common office areas.
• Perform daily housekeeping duties, including emptying bins, vacuuming, dusting, and general cleaning of office areas and staff rooms.
• Carry out weekly deep cleaning, including shampoo vacuuming of carpeted office areas and staff rooms.
• Clean and dust office furniture, shelves, fixtures, decorative items, and other surfaces as required.
• Ensure meeting rooms and staff rooms are clean, tidy, and properly prepared for use.
• Prepare and serve beverages to the Ambassador, diplomats, Embassy staff, and guests when required.
• Complete the daily housekeeping checklist and ensure it is verified by the designated Embassy staff.
• Maintain the cleanliness and organisation of the assigned workstation and work areas.
• Assist with general office support and other work-related duties as assigned by the Ambassador or designated Embassy staff.