Office Administrator (Singapore)

Weride; Singapore; On-site; SGD 36,000 - 58,000; Full time

Job summary

WeRide is seeking an experienced Administrative/HR assistant to manage daily operations for our Singapore office. You will coordinate office maintenance, procurement, asset and vendor management, and support local and overseas project activities.

Responsibilities include onboarding/offboarding, personnel files, and work permit applications. You will liaise with headquarters on document submissions and ensure compliance with local labour practices.

Qualifications

• At least 2 years of admin or HR experience in Singapore.
• Fluent in English and Chinese, both written and spoken.
• Detail-oriented, well-organised, with strong confidentiality awareness.
• Familiarity with MOM policies and work pass applications is a plus; knowledge of CPF and personal income tax filing.

Responsibilities

• Manage daily administrative operations for the Singapore office, including office environment maintenance, office supplies procurement, asset management, and vendor management.
• Support overseas project operations, including spare parts/materials procurement, logistics, and warehouse management, and organise/archive contracts and invoices.
• Coordinate client reception, employee travel arrangements, and team-building activities support; assist with onboarding/offboarding procedures and personnel file management; handle work permit (EP/S Pass/Work Permit) applications, renewals, and compliance.
• Assist headquarters with local document submissions and complete other tasks assigned by superiors.

Skills

Fluent English & Chinese

Office administration

Vendor management

Documentation & confidentiality

Work passes & compliance

Education

Diploma or higher in HR/Business Administration or related field

Job description

WeRide is a leading, commercial-stage global company that develops autonomous driving technologies from Level 2 to Level 4. It offers an all-rounded product mix of Robotaxi, Robobus, Robosweeper, Robovan and Advanced Driving Solution to provide services. WeRide aims to develop safe and reliable driverless solutions to make our mobility and transportation safer, more affordable, and accessible.

For more information, please visit: http://www.weride.ai

• Manage daily administrative operations for the Singapore office, including office environment maintenance, office supplies procurement, asset management, and vendor management;
• Support overseas project operations, including the spare parts/materials procurement, logistics, and warehouse management, as well as organise and archive contracts and invoices;
• Coordinate client reception, employee travel arrangements, and team-building activities support; assist with employee onboarding/offboarding procedures and personnel file management; handle work permit (EP/S Pass/Work Permit) applications, renewals, and compliance;
• Assist headquarters with local document submissions and complete other tasks assigned by superiors.

• At least 2 years of relevant administrative or HR work experience in Singapore; diploma or above; preferably in Human Resources, Business Administration, or related fields;
• Fluent in English and Chinese, both written and spoken;
• Detail-oriented, well-organised, with strong confidentiality awareness and cross-cultural communication skills;
• Ability to manage multiple tasks simultaneously and proactively identify and solve problems;
• Nice to have: familiarity with local labour laws and employment practices; familiarity with MOM (Ministry of Manpower) policies and hands-on experience in work pass applications; knowledge of CPF and personal income tax filing procedures.

More about WeRide

• Website: https://www.weride.ai/
• Youtube: https://www.youtube.com/@WeRideAI
• LinkedIn: https://www.linkedin.com/company/werideai/
• Twitter: https://twitter.com/weride_ai