Office Administrator

Weride (Singapore) Pte Ltd; Singapore; On-site; SGD 33,000 - 56,000; Full time

Job summary

Weride (Singapore) Pte Ltd is seeking an office administrator to manage daily operations for the Singapore office, including environment maintenance, procurement, asset and vendor management, and support for overseas project operations such as spare parts procurement and warehouse management.

You will organise contracts and invoices, coordinate client reception and travel arrangements, assist with onboarding, and handle work pass applications, with a strong emphasis on confidentiality and

Qualifications

• At least 2 years of relevant administrative or HR work experience in Singapore.
• Diploma or above.
• Preferably in Human Resources, Business Administration, or related fields.
• Fluent in English and Chinese, both written and spoken.
• Detail-oriented, well-organised, with strong confidentiality awareness and cross-cultural communication skills.
• Ability to manage multiple tasks simultaneously and proactively identify and solve problems.
• Familiarity with local labour laws and employment practices (nice to have).
• Familiarity with MOM (Ministry of Manpower) policies and hands-on experience in work pass applications (nice to have).
• Knowledge of CPF and personal income tax filing procedures (nice to have).

Responsibilities

• Manage daily administrative operations for the Singapore office, including office environment maintenance, office supplies procurement, asset management, and vendor management
• Support overseas project operations, including spare parts/materials procurement, logistics, and warehouse management
• Organise and archive contracts and invoices
• Coordinate client reception, employee travel arrangements, and team-building activities support
• Assist with employee onboarding/offboarding procedures and personnel file management
• Handle work permit (EP/S Pass/Work Permit) applications, renewals, and compliance
• Assist headquarters with local document submissions
• Complete other tasks assigned by superiors

Skills

Office administration

Vendor management

Procurement

Logistics

Documentation

Travel coordination

Onboarding

Chinese language

Education

Diploma

Job description

About the role

Manage daily administrative operations for the Singapore office, including office environment maintenance, office supplies procurement, asset management, and vendor management. Support overseas project operations, including spare parts/materials procurement, logistics, and warehouse management, as well as organise and archive contracts and invoices. Coordinate client reception, employee travel arrangements, and team-building activities support.

Key responsibilities

• Manage daily administrative operations for the Singapore office, including office environment maintenance, office supplies procurement, asset management, and vendor management

• Support overseas project operations, including spare parts/materials procurement, logistics, and warehouse management

• Organise and archive contracts and invoices

• Coordinate client reception, employee travel arrangements, and team-building activities support

• Assist with employee onboarding/offboarding procedures and personnel file management

• Handle work permit (EP/S Pass/Work Permit) applications, renewals, and compliance

• Assist headquarters with local document submissions

• Complete other tasks assigned by superiors

About you

• At least 2 years of relevant administrative or HR work experience in Singapore

• Diploma or above

• Preferably in Human Resources, Business Administration, or related fields

• Fluent in English and Chinese, both written and spoken. We are seeking candidates proficient in Chinese to effectively communicate with Chinese-speaking clients.

• Detail-oriented, well-organised, with strong confidentiality awareness and cross-cultural communication skills

• Ability to manage multiple tasks simultaneously and proactively identify and solve problems

• Familiarity with local labour laws and employment practices (nice to have)

• Familiarity with MOM (Ministry of Manpower) policies and hands-on experience in work pass applications (nice to have)

• Knowledge of CPF and personal income tax filing procedures (nice to have)

About us

WeRide is a leading, commercial-stage global company that develops autonomous driving technologies from Level 2 to Level 4. It offers an all-rounded product mix of Robotaxi, Robobus, Robosweeper, Robovan and Advanced Driving Solution to provide services. WeRide aims to develop safe and reliable driverless solutions to make mobility and transportation safer, more affordable, and accessible.