Office Administrator (Singapore)

WeRide.ai; Singapore; On-site; SGD 40,000 - 60,000; Full time

Job summary

WeRide.ai in Singapore is seeking an Office Admin & HR support to manage daily operations of the Singapore office, coordinate vendor relations, and assist with onboarding and personnel file management. You will handle work permit applications, travel arrangements, event support, and document submissions for headquarters, ensuring confidentiality and cross-cultural communication.

Fluency in English and Chinese, at least diploma, and the ability to multi-task are essential; familiarity with MOM

Qualifications

• Fluent in English and Chinese, both written and spoken.
• Detail-oriented and well-organised with strong confidentiality awareness.
• Able to manage multiple tasks simultaneously and proactively identify and solve problems.

Responsibilities

• Manage daily administrative operations for the Singapore office, including environment maintenance, supplies procurement, asset and vendor management.
• Support overseas project operations: procurement, logistics, warehouse management, and contract/invoice archiving.
• Coordinate client reception, travel arrangements, onboarding/offboarding, and work permit applications (EP/S Pass/Work Permit); ensure compliance.
• Assist headquarters with local document submissions and other tasks as assigned by superiors.

Skills

English & Chinese

Multi-tasking

Confidentiality

Education

Diploma or above

Job description

WeRide is a leading, commercial-stage global company that develops autonomous driving technologies from Level 2 to Level 4. It offers an all-rounded product mix of Robotaxi, Robobus, Robosweeper, Robovan and Advanced Driving Solution to provide services. WeRide aims to develop safe and reliable driverless solutions to make our mobility and transportation safer, more affordable, and accessible.

For more information, please visit: http://www.weride.ai

Key Responsibilities：

Manage daily administrative operations for the Singapore office, including office environment maintenance, office supplies procurement, asset management, and vendor management;

Support overseas project operations, including the spare parts/materials procurement, logistics, and warehouse management, as well as organise and archive contracts and invoices;

Coordinate client reception, employee travel arrangements, and team-building activities support; assist with employee onboarding/offboarding procedures and personnel file management; handle work permit (EP/S Pass/Work Permit) applications, renewals, and compliance;

Assist headquarters with local document submissions and complete other tasks assigned by superiors.

Job Requirements：

At least 2 years of relevant administrative or HR work experience in Singapore; diploma or above; preferably in Human Resources, Business Administration, or related fields;

Fluent in English and Chinese, both written and spoken;

Detail-oriented, well-organised, with strong confidentiality awareness and cross-cultural communication skills;

Ability to manage multiple tasks simultaneously and proactively identify and solve problems;

Nice to have: familiarity with local labour laws and employment practices; familiarity with MOM (Ministry of Manpower) policies and hands-on experience in work pass applications; knowledge of CPF and personal income tax filing procedures.

More about WeRide:

Website: https://www.weride.ai/

Youtube: https://www.youtube.com/@WeRideAI

LinkedIn: https://www.linkedin.com/company/werideai/

Twitter: https://twitter.com/weride_ai