Office Administrator & Operations Coordinator

GRACE HR SOLUTIONS; Singapore; On-site; SGD 30,000 - 42,000; Full time

Job summary

GRACE HR SOLUTIONS is seeking an Admin & Reception staff to handle front desk duties, answer calls within three rings, greet guests, and coordinate conference room bookings for internal staff. The role also involves keeping reception tidy, managing supplies, and processing mail and courier documents.

The position supports HR onboarding, IT asset handovers, and office projects such as CMS software and calendar coordination, liaising with building management and internal teams to maintain smooth

Responsibilities

• To perform reception duty including answer all incoming calls within 3 rings.
• Keep track of conference room booking for internal staff.
• Attend to guests, direct them to conference room and arrange drinks for them.
• Ensure all conference rooms and reception are clean and tidy, sufficient stationeries, bottled water are available at all times.
• Attend to couriers personnel and record all documents received and pass to the relevant person/department.
• Call and arrange for pickup with Dpex for all overseas documents.
• Collect mails from letterbox, if required, open mails. Date chopped and distribute them to the respective departments.
• For BSLTS/BSLPAC/BSLMS/BSLBR cheques photocopy write the invoice no. on the photocopy section and chop the date that the cheque/s bank in. Scan the photocopy and email to the respective person in charge. (for BSLTS/ BSLCON/ BSLMS and BSLBR pass to BSL Accountant, for BSLPAC, pass to Audit admin).
• Record all registered articles and incoming mails via courier service in the P drive.
• Keep an updated calendar of staff movements eg. MC/AL/meetings for all admin staff to refer to when needed.
• Check postage rates and post mails at SingPost every day.

Job description

GRACE HR SOLUTIONS is seeking an Admin & Reception staff to handle front desk duties, answer calls within three rings, greet guests, and coordinate conference room bookings for internal staff. The role also involves keeping reception tidy, managing supplies, and processing mail and courier documents.

The position supports HR onboarding, IT asset handovers, and office projects such as CMS software and calendar coordination, liaising with building management and internal teams to maintain smooth