Office Administrator (Based in Jurong Island)

Sembcorp Industries Ltd; Singapore; On-site; SGD 45,000 - 65,000; Full time

Job summary

A leading energy and urban solutions provider in Singapore is seeking an Office Administrator to provide administrative support to operations and maintenance teams. The ideal candidate will have a diploma in Business Administration and 5-8 years of experience in administrative roles, preferably in industrial sectors. This role involves coordinating logistics for meetings and business trips and maintaining departmental procurement and compliance processes. Join us to make a real impact in driving energy transition!

Qualifications

• Minimum 5–8 years of administrative experience, preferably in industrial settings.
• Experience supporting senior management or operations teams.
• Prior experience with procurement systems preferred.

Responsibilities

• Provide comprehensive secretarial, administrative, and operational support.
• Coordinate appointments and meetings for O&M managers and personnel.
• Maintain systematic filing and document control.

Skills

Strong interpersonal skills

Communication skills

Organized and detail-oriented

Resourceful

Ability to multitask

Education

Diploma in Business Administration or relevant discipline

Tools

SAP

Ariba

Job description

About Sembcorp

Sembcorp is a leading energy and urban solutions provider headquartered in Singapore. Led by its purpose to drive energy transition, Sembcorp delivers sustainable energy solutions and urban developments by leveraging its sector expertise and global track record.

Join us in shaping a sustainable energy future

Drive Asia’s energy transition with us! Our Gas & Related Services segment is a key growth engine, delivering reliable and efficient energy to industries and communities across multiple countries. We support Asia’s growing energy needs while advancing the shift to a lower‑carbon future.

Purpose And Scope

• The Office Administrator provides comprehensive secretarial, administrative, and operational support to the Operations & Maintenance (O&M) teams within SembGas (Jurong Island) and Sembcorp NEWater (Changi).
• The role ensures smooth daily operations, efficient coordination of business activities, and compliance with internal processes, systems, and safety protocols across both sites.
• This role requires travelling to the Changi NEWater once a week.

Responsibilities

• Administrative & Secretarial Support
  \ coordinate appointments, meetings, and calendars for O&M managers and key personnel.
• Prepare meeting materials, agendas, minutes, and follow‑up action trackers where required.
• Maintain systematic filing (physical and digital), correspondences, record‑keeping, and document control in accordance with company policies.

Meetings, Events & Logistics Coordination

• Plan and organize internal/external meetings, including conference calls, site visits, room bookings, refreshments, and technical equipment setup.
• Coordinate logistics for business trips (air tickets, accommodation, transport, itineraries, visas, JI entry, etc.).
• Provide administrative support for company events, audits, townhalls, training, or stakeholder engagements.

Procurement & Financial Administration

• Manage operational procurement requests (PR/PO creation), service entry sheets, GR/IR follow‑ups, and invoice verification to ensure timely payments.
• Track departmental expenditure, monitor budget utilisation where required, and assist in processing T&E and medical claims in line with policy.
• Maintain inventory of office supplies (stationery, print consumables, pantry items, PPE stock, etc.) and ensure timely replenishment.

Compliance, Safety & Site Administration

• Apply for Jurong Island / Changi / NEWater safety passes, visitor permits, and contractor entry approvals; ensure timely notification to Security and O&M supervisors.
• Support HSSE administrative requirements (e.g., training validity checks, PPE issuance coordination, record maintenance).
• Ensure administrative processes follow Sembcorp governance requirements, including document retention, confidentiality, and procurement SOPs.

Requirements

• Diploma in Business Administration or relevant discipline.
• Minimum 5–8 years of administrative experience, preferably supporting senior management or operations teams in industrial, utilities, petrochemical, or manufacturing sectors.
• Prior experience with procurement systems (SAP, Ariba, or similar) will be an advantage.

Preferred Skills & Characteristics

• Strong interpersonal, communication skills
• Independent with initiative, resourceful and positive attitude
• Organized and detailed oriented, versatile and able to multitask

Our Culture at Sembcorp

At Sembcorp, our culture is shaped by a strong set of shared behaviours that guide the way we work and uphold our commitment to driving the energy transition.

We foster an institution‑first mindset, where the success of Sembcorp takes precedence over individual interests. Collaboration is at the heart of what we do, as we work seamlessly across markets, businesses, and functions to achieve our goals together. Accountability is a core principle, ensuring that we take ownership of our commitments and deliver on them with integrity and excellence. These values define who we are and create a workplace where our people can thrive while making a meaningful impact on driving energy transition.

Join us in making a real impact!