Office Administrator

Samudera Shipping Line Ltd; Singapore; On-site; SGD 30,000 - 45,000; Full time

Job summary

A logistics and shipping company based in Singapore is looking for an Office Administrator to provide comprehensive administrative support. The role involves managing office supplies, coordinating facility maintenance, and assisting with travel arrangements. Candidates should have excellent communication skills and experience in a customer-facing role. A proactive approach and strong organizational skills are essential for success in this position.

Qualifications

• Proven experience as a receptionist or in a similar customer-facing role.
• Strong organizational skills with the ability to prioritize and manage multiple tasks.
• Ability to work independently and take initiative.

Responsibilities

• Manage office supplies and equipment, ensuring timely re-ordering.
• Oversee pantry supplies and coordinate with cleaning services.
• Assist with travel arrangements and maintain filing systems.

Skills

Excellent communication skills

Organizational skills

Interpersonal skills

Problem-solving skills

Attention to detail

Education

O Level and above

Job description

Job Description

As the Office Administrator, you'll provide comprehensive administrative support, ensuring a smooth workflow for everyone. This includes warmly greeting visitors and staff, managing the front desk with organization, and handling a variety of administrative tasks accurately. As a key point of contact, you'll possess excellent communication and interpersonal skills to handle inquiries from both internal and external sources.

Responsibilities:

• Manage office supplies and equipment, ensuring timely re-ordering and maintaining a well-stocked inventory.

• Oversee pantry supplies, including ordering, maintaining cleanliness, and minimizing waste.

• Coordinate with cleaning services and manage other facility maintenance needs.

• Man the front desk reception as part of administrative duties, assisting with visitor management, call handling, and general inquiries as needed.

• Assist with travel arrangements for staff members.

• Update and maintain the office looks/ambiance (aesthetics, hospitality)

• Manage the company calendar, scheduling appointments, and ensuring efficient use of meeting rooms.

• Provide administrative support to company events and meetings, including scheduling, logistics and catering.

• Maintain filing systems (physical and digital) for efficient document organization and retrieval.

• Assist with the management of the company's properties and residentials, including coordinating maintenance requests and repairs.

• Track lease agreements and manage contract renewals for various properties.

• Maintain clear records and documentation related to property management.

• Assist with general administrative tasks, including filing, scanning, and photocopying documents.

• Maintain a high level of confidentiality in handling sensitive information.

Requirements:

• O Level and above

• Proven experience as a receptionist or in a similar customer-facing role.

• Excellent communication and interpersonal skills, with the ability to interact professionally with colleagues, clients, and visitors.

• Strong organizational skills with the ability to prioritize and manage multiple tasks simultaneously.

• Ability to work independently and take initiative.

• Detail-oriented and a problem-solver with a proactive approach.