Office Administrator

HoYoverse; Singapore; On-site; SGD 36,000 - 58,000; Full time

Job summary

HoYoverse seeks a proactive Office Administrator to be the first point of contact for our Singapore office and to support daily operational needs. You will greet visitors, manage front-desk security, and maintain a tidy, professional reception area.

Responsibilities include handling mail and deliveries, coordinating meeting rooms, events, travel, and basic catering, and assisting with onboarding and staff inquiries.

Qualifications

• Professional, patient, and service-oriented attitude.
• Strong logical thinking and sound judgment in daily operations.
• Good communication and interpersonal skills.
• Organized, reliable, and able to manage multiple tasks effectively.
• Experience in office administration, reception, or related roles is beneficial.

Responsibilities

• Greet and assist visitors while managing front-desk security and visitor records.
• Maintain an organized, tidy, and professional office and reception area.
• Answer and direct phone calls in a clear and professional manner.
• Handle mail, courier arrangements, deliveries, and gift packages.
• Support meeting room bookings, preparation, and basic catering arrangements.
• Assist with internal events, office meals, and simple travel coordination.
• Monitor and replenish office supplies; support basic equipment maintenance.
• Assist with onboarding procedures and respond to general staff inquiries.
• Provide administrative and clerical support to ensure smooth office operations.

Skills

Customer service mindset

Communication

Organization

Interpersonal skills

Job description

HoYoverse is committed to providing immersive virtual world experiences to players around the world. We have brought fans popular games including Genshin Impact, Honkai: Star Rail, Honkai Impact 3rd, Tears of Themis, and Zenless Zone Zero, as well as a wide range of entertainment content.

Community is at the heart of everything we do. We are devoted to engaging fans and fostering an enthusiastic and inclusive global community.

Pushing the boundaries of imagination, we consistently explore cutting-edge game development technologies.

In the future, we will continue to expand our content production, technology research, and publishing duties through operations in offices in Singapore, Montreal, Los Angeles, Tokyo, Seoul, and other areas.

When you apply to a position with HoYoverse, we will process your personal data. To learn more, please review our comprehensive Global Applicant and Candidate Privacy Policy.

We are looking for a proactive and dependable Office Administrator who will serve as the first point of contact for our office and support daily operational needs. This role is suited for someone with strong service awareness, patience, and the ability to manage administrative duties efficiently.

What you will do:

• Greet and assist visitors while managing front-desk security and visitor records
• Maintain an organized, tidy, and professional office and reception area
• Answer and direct phone calls in a clear and professional manner
• Handle mail, courier arrangements, deliveries, and gift packages
• Support meeting room bookings, preparation, and basic catering arrangements
• Assist with internal events, office meals, and simple travel coordination
• Monitor and replenish office supplies; support basic equipment maintenance
• Assist with onboarding procedures and respond to general staff inquiries
• Provide administrative and clerical support to ensure smooth office operations

What you will need:

• Professional, patient, and service-oriented attitude
• Strong logical thinking and sound judgment in daily operations
• Good communication and interpersonal skills
• Organized, reliable, and able to manage multiple tasks effectively
• Experience in office administration, reception, or related roles is beneficial

If you take pride in providing reliable support, maintaining an orderly workplace, and ensuring smooth daily operations, this role may be suitable for you.

We are an equal opportunity employer that believes diverse backgrounds are key to bringing our concepts to life. If you're looking to play a key role in creating the best immersive virtual world experience for our users, we invite you to join our team.