Office Admin

Private Advertiser; Singapore; On-site; SGD 28,000 - 42,000; Full time

Benefits offered by this job

Competitive salary

Career growth opportunities

Wellbeing and development support

Collaborative team environment

Additional benefits

Job summary

Private Advertiser in Singapore is seeking an Office Admin to join us in the Bishan Central Region on a full-time basis. This role ensures the smooth operation of our office and supports the team to perform at their best.

You will manage general office administration tasks, coordinate supplies, handle enquiries and visitors, maintain records, assist with payroll and HR admin, liaise with vendors, and prepare reports to boost productivity.

Qualifications

• Ability to manage multiple tasks and priorities effectively.
• Proficiency in written and spoken English; basic Chinese is a plus.
• Experience with general office administration and record-keeping.
• Familiarity with payroll administration and HR tasks is advantageous.
• Strong attention to detail and confidentiality.
• Team-oriented with reliable and proactive approach.

Responsibilities

• Manage general office administration tasks, including scheduling, correspondence, and record-keeping
• Coordinate office supplies and equipment maintenance to ensure smooth daily operations
• Handle telephone enquiries and visitors
• Maintain office files, databases and documentation systems in an organised and accessible manner
• Assist with payroll administration, leave records, and human resources administrative functions
• Liaise with external vendors and service providers for office-related matters
• Prepare administrative reports and assist with data entry and document management
• Support departmental activities and special projects as required

Skills

Organisational skills

English communication

Chinese communication

Attention to detail

Team player

Accounting knowledge

Tools

Microsoft Office

Job description

About the role

We are seeking an Office Admin to join us in the Bishan Central Region on a full-time basis. This is a pivotal position that ensures the smooth operation of our office environment and supports our team to perform at their best. The Office Admin will be responsible for managing administrative functions, coordinating office activities, and providing essential support to all staff members, contributing directly to the efficiency and productivity of the organisation.

What you'll be doing

• Manage general office administration tasks, including scheduling, correspondence, and record-keeping
• Coordinate office supplies and equipment maintenance to ensure smooth daily operations
• Handle telephone enquiries and visitors
• Maintain office files, databases and documentation systems in an organised and accessible manner
• Assist with payroll administration, leave records, and human resources administrative functions
• Liaise with external vendors and service providers for office-related matters
• Prepare administrative reports and assist with data entry and document management
• Support departmental activities and special projects as required

What we're looking for

• Strong organisational skills with the ability to manage multiple tasks and priorities effectively
• English & chinese communication skills (written - English)
• Proficiency in Microsoft Office Suite
• Attention to detail and commitment to maintaining accurate records and documentation
• Positive attitude, reliability, and the ability to work as part of a team
• Knowledge of basic accounting or bookkeeping principles would be advantageous
• Ability to maintain confidentiality and handle sensitive information appropriately

About us

We are a professional engineering services company committed to delivering high-quality solutions and fostering a collaborative work environment. We pride ourselves on our dedicated team and our commitment to excellence in all aspects of our business. Our values centre on professionalism, integrity, and continuous improvement, creating a workplace where employees can develop their skills and contribute meaningfully to our success.

What we offer

• We provide a competitive salary package and a professional work environment that values each team member's contributions.
• Our company is committed to supporting employee wellbeing and development, offering opportunities for career growth and skill enhancement.
• We encourage a supportive workplace culture where collaboration and teamwork are essential to our success.
• Additional benefits and support are available to ensure your comfort and satisfaction in this role.