MindChamps/MindSpace Administrator

OUR TINY CHAMPS PTE LTD; Singapore; On-site; SGD 25,000 - 38,000; Full time

Job summary

OUR TINY CHAMPS PTE LTD is seeking a Preschool Admin staff to support MindChamps Preschool and MindSpace After-school. The role involves paperwork, parent liaison, and child interactions in a team environment.

You will prepare centre reports, update ECDA records, manage attendance forms, and assist with invoicing. Suitable for candidates with a Diploma and at least 1 year of preschool admin experience, with strong MS Office skills.

Qualifications

• Diploma holder with at least 1 year of preschool admin experience.
• Proficient in MS Office (Word, Excel, PowerPoint).
• Good communication and interpersonal skills.

Responsibilities

• Prepare financial and centre reports (e.g. petty cash, daily collections, centre enrolment report).
• Input data on ECDA website (e.g. particulars of new teachers, reporting of cases of infectious diseases subsidy).
• Prepare monthly forms such as teachers and children’s attendance form, sign in/out forms, school bus attendance forms.

Skills

Communication skills

Interpersonal skills

Multitasking

Education

Diploma in related field

Tools

MS Office

Job description

Responsibilities

• Reporting to the Principal/Centre Manager on administration matters, this is a dedicated internal and external client service role, supporting both MindChamps Preschool and MindSpace After-school.
• This job involves paperwork documentation and filing, engagement with parents, interactions with the children and working co-operatively with all team members.

Job Responsibilities

• Prepare financial and centre reports (e.g. petty cash, daily collections, centre enrolment report, etc.)
• Input data on ECDA website (e.g. particulars of new teachers, reporting of cases of infectious diseases subsidy, etc.)
• c Prepare monthly forms such as teachers and children’s attendance form, sign in/out forms, school bus attendance forms, etc.
• Conduct daily health checks on the children upon arrival.
• Assist parents in the purchase of merchandise such as uniforms, caps, books, etc.
• Conduct stock-taking and restocking of supplies such as merchandise and stationery.
• Escort the children to the school buses.
• Provide support in monthly invoicing matters.
• Responsible for data-entry of invoices/purchases
• Handle other ad-hoc duties as assigned.

Job Requirements

• Proficient in MS Office (Word, Excel and PowerPoint).
• Ideal candidates have a Diploma and at least 1 year of preschool admin experience
• Good communication and interpersonal skills.
• Meticulous, organised and able to multi-task.
• Location: Holland Road/Clementi

Only short-listed candidates will be notified for interview.