*Min Degree* Administrative Executive [Corporate Planning, Office Environment] - #HJZ

Recruit Express Pte Ltd; Singapore; Hybrid; SGD 39,000 - 56,000; Part time

Job summary

Recruit Express Pte Ltd is seeking a Temporary Executive to support the Corporate Planning Department in coordinating senior management meetings, strategic planning activities and organisational initiatives.

The role involves close collaboration with the Strategic Planning and Performance Management and Corporate Governance teams, exposure to senior management, stakeholder coordination, project administration and event planning.

Qualifications

• Minimum degree in Business Management or any related fields.
• Good organisational, coordination and time management skills.
• Meticulous, detail-oriented and able to manage multiple tasks concurrently.
• Proficient in Microsoft Office, particularly Word, PowerPoint and Excel.
• Proactive, adaptable and willing to learn.

Responsibilities

• Provide administrative and secretariat support for Senior Management Meetings.
• Coordinate meeting schedules, invitations, attendance and logistics.
• Consolidate meeting papers and presentation materials from various stakeholders.
• Assist with preparation, distribution and filing of meeting documents and minutes.
• Follow up with stakeholders on action items, submissions and outstanding matters.
• Provide day-to-day administrative and coordination support to the Strategic Planning and Performance Management team.
• Coordinate meetings, workshops and stakeholder engagement sessions.
• Manage venue arrangements, attendance tracking and meeting documentation.
• Assist in preparing reports, presentation slides and administrative correspondence.
• Support the planning and coordination of the organisation’s Leadership Retreat 2027.
• Liaise with internal and external stakeholders on programme requirements and logistics.
• Assist with the preparation and consolidation of programme materials and participant information.
• Track project timelines, action items and deliverables to ensure key milestones are met.
• Provide onsite administrative and logistical support for related meetings, workshops and events.

Skills

Organisational skills

Coordination

Time management

Attention to detail

Multitasking

MS Office

Education

Bachelor's degree in Business Management

Tools

Microsoft Word

Microsoft PowerPoint

Microsoft Excel

Job description

Job Overview

We are seeking a Temporary Executive to support the Corporate Planning Department in the coordination of senior management meetings, strategic planning activities and organisational initiatives.

The successful candidate will work closely with the Strategic Planning and Performance Management and Corporate Governance teams, gaining exposure to senior management, stakeholder coordination, project administration and event planning.

Key Responsibilities

Senior Management Meeting Support

• Provide administrative and secretariat support for Senior Management Meetings.

• Coordinate meeting schedules, invitations, attendance and logistics.

• Consolidate meeting papers and presentation materials from various stakeholders.

• Assist with preparation, distribution and filing of meeting documents and minutes.

• Follow up with stakeholders on action items, submissions and outstanding matters.

Strategic Planning & Administrative Support

• Provide day-to-day administrative and coordination support to the Strategic Planning and Performance Management team.

• Coordinate meetings, workshops and stakeholder engagement sessions.

• Manage venue arrangements, attendance tracking and meeting documentation.

• Assist in preparing reports, presentation slides and administrative correspondence.

Leadership Retreat Planning

• Support the planning and coordination of the organisation’s Leadership Retreat 2027.

• Liaise with internal and external stakeholders on programme requirements and logistics.

• Assist with the preparation and consolidation of programme materials and participant information.

• Track project timelines, action items and deliverables to ensure key milestones are met.

• Provide onsite administrative and logistical support for related meetings, workshops and events.

General Administration

• Maintain proper records, filing systems and documentation.

• Support departmental projects and initiatives.

• Perform other ad-hoc administrative duties as assigned.

Requirements

• Minimum degree in Business Management or any related fields.

• Good organisational, coordination and time management skills.

• Meticulous, detail-oriented and able to manage multiple tasks concurrently.

• Proficient in Microsoft Office, particularly Word, PowerPoint and Excel.

• Proactive, adaptable and willing to learn.

What You Can Gain

• Exposure to strategic planning and performance management within a large healthcare organisation.

• Experience supporting senior management meetings and governance processes.

• Hands-on experience in stakeholder engagement and project coordination.

• Exposure to the planning and execution of a major organisational leadership event.

• Opportunity to develop strong administrative, coordination and communication skills.

We regret to inform that only suitable candidates will be shortlisted for an interview.