Media Coordinator (3 months contract)

PERSOL; Singapore; On-site; SGD 29,000 - 31,000; Full time

Job summary

PERSOL is seeking a detail‑oriented Contracts & Booking Administration professional in Singapore. You will manage end‑to‑end contract and media booking processes, ensuring accuracy of templates, rates, and approvals. Collaboration with Sales and Marketing is essential to secure inventory, deadlines, and signoffs.

Office location at Paya Lebar Quarter; 3+3 month contract with monthly salary SGD 2,600–2,760. Strong Excel skills and attention to detail are required for success in this fast‑paced

Qualifications

• Prior experience in contract administration, sales support, media coordination, or general administrative functions is preferred.

Responsibilities

• Prepare, maintain, and update standardized media confirmation templates.
• Ensure all contract information, rates, and booking details are accurately entered into ACE Hub/Broadsign in accordance with company policies and procedures.
• Liaise closely with the Sales team to confirm media inventory availability and booking requirements.
• Review and verify the accuracy of media confirmations and contract documentation prior to submission.
• Manage the end-to-end contract and booking process for media campaigns across the organization.
• Process reservations, amendments, cancellations, compensation arrangements, and related contract updates in a timely manner.
• Verify signed contracts and ensure all required approvals are secured before campaign implementation.
• Monitor contract payment status, follow up on outstanding payments, and ensure compliance with payment requirements.
• Coordinate with Sales and Marketing teams to obtain necessary approvals for unsigned contracts before campaign launch.

Skills

Excel

PivotTables

VLOOKUP

Attention to detail

Stakeholder communication

Multitasking

Organized

Job description

Location: Paya Lebar Quarter
Working Days & Hours: Monday - Friday, 8:30am - 6:00pm
Contract Duration: 3+3 months
Salary: $2,600 - $2,760/month

Contract & Booking Administration

• Prepare, maintain, and update standardized media confirmation templates.
• Ensure all contract information, rates, and booking details are accurately entered into ACE Hub/Broadsign in accordance with company policies and procedures.
• Liaise closely with the Sales team to confirm media inventory availability and booking requirements.
• Review and verify the accuracy of media confirmations and contract documentation prior to submission.
• Manage the end-to-end contract and booking process for media campaigns across the organization.
• Process reservations, amendments, cancellations, compensation arrangements, and related contract updates in a timely manner.
• Verify signed contracts and ensure all required approvals are secured before campaign implementation.
• Monitor contract payment status, follow up on outstanding payments, and ensure compliance with payment requirements.
• Coordinate with Sales and Marketing teams to obtain necessary approvals for unsigned contracts before campaign launch.

Administrative & System Support

• Create and maintain media inventory records, advertising spaces, media types, and package listings.
• Administer and update ACE Hub data, including customer records, campaigns, contracts, billing information, inventory, and credit notes.
• Support user access and system-related requests through Digital Services Management (DSM) and Identity Management (IdMS).
• Assist with ad-hoc administrative duties, projects, and operational initiatives as assigned.

Requirements

• Prior experience in contract administration, sales support, media coordination, or general administrative functions is preferred.
• Proficient in Microsoft Excel, including functions such as PivotTables and VLOOKUP.
• Strong attention to detail with the ability to maintain accuracy when handling contracts, bookings, and data records.
• Effective communication and stakeholder coordination skills.
• Able to manage multiple priorities and work efficiently in a fast-paced environment.
• Organized, proactive, and possess strong follow-up and problem-solving abilities.