Media Admin (3 months renewable)

PERSOL; Singapore; On-site; SGD 36,000 - 51,000; Part time

Job summary

PERSOL Singapore is seeking a detail-oriented Contract Administrator to support the Media team. You will develop templates, record contract details, coordinate with Sales, and ensure accurate confirmations and payments.

You will manage contract creation, amendments, IPA approvals, and maintain ACE Hub modules. Candidates with experience in media coordination or contract administration, strong Excel skills, and excellent organisational abilities are encouraged to apply.

Qualifications

• Candidates with relevant experience in media coordination, sales support, contract administration or related administrative functions are encouraged to apply.
• Basic knowledge of Microsoft Excel, including PivotTables and VLOOKUP.
• Strong attention to detail and accuracy in handling contracts, bookings and data.
• Good coordination and communication skills.
• Able to manage multiple tasks and work effectively in a fast-paced environment.
• Proactive and organised with good follow-up skills.

Responsibilities

• Develop and maintain standardized media confirmation templates.
• Ensure all contract details and rates are recorded accurately in ACE Hub/Broadsign in full compliance with internal guidelines.
• Coordinate with the Sales team to validate inventory availability.
• Ensure the accuracy of all media confirmations submitted.
• Oversee and execute the end-to-end creation of contracts and bookings for the entire Media team.
• Manage Reservations, Amendments, Late Amendments/Cancellations, and Late Cancellations/Compensation Contracts.
• Verify all signed contracts prior to campaign installation.
• Monitor 100% upfront payment and address outstanding payments.
• Ensure the Sales/Marketing team obtains In-Principle Approval (IPA) for unsigned contracts prior to campaign commencement.
• Create new media spaces, inventory, types and packages.
• Administer and maintain ACE Hub modules, including Company Master, Campaign Master, Media Inventory, Media Type, Contracts, Billings and Credit Notes.
• Initiate and manage requests related to Digital Services Management (DSM) and Identity Management (IdMS).
• Support and execute ad-hoc projects and tasks as assigned.

Skills

Attention to detail

Coordination

Communication skills

Multi-tasking

Proactive

Tools

Microsoft Excel

PivotTables

VLOOKUP

Job description

Location: Paya Lebar Quarter
Working Days & Hours: Monday – Friday, 8:30am – 6:00pm
Contract Duration: 3+3 months

Job Responsibilities

Contract Management

• Develop and maintain standardized media confirmation templates.

• Ensure all contract details and rates are accurately recorded in ACE Hub/Broadsign in full compliance with internal guidelines.

• Coordinate with the Sales team to validate inventory availability.

• Ensure the accuracy of all media confirmations submitted.

• Oversee and execute the end-to-end creation of contracts and bookings for the entire Media team.

• Manage Reservations, Amendments, Late Amendments/Cancellations, and Late Cancellations/Compensation Contracts.

• Verify all signed contracts prior to campaign installation.

• Monitor 100% upfront payment and address outstanding payments.

• Ensure the Sales/Marketing team obtains In-Principle Approval (IPA) for unsigned contracts prior to campaign commencement.

Other Duties

• Create new media spaces, inventory, types and packages.

• Administer and maintain ACE Hub modules, including Company Master, Campaign Master, Media Inventory, Media Type, Contracts, Billings and Credit Notes.

• Initiate and manage requests related to Digital Services Management (DSM) and Identity Management (IdMS).

• Support and execute ad-hoc projects and tasks as assigned.
  

Requirements

• Candidates with relevant experience in media coordination, sales support, contract administration or related administrative functions are encouraged to apply.

• Basic knowledge of Microsoft Excel, including PivotTables and VLOOKUP.

• Strong attention to detail and accuracy in handling contracts, bookings and data.

• Good coordination and communication skills.

• Able to manage multiple tasks and work effectively in a fast-paced environment.

• Proactive and organised with good follow-up skills.

We regret to inform that only shortlisted candidates will be notified.