Marketing Development Administrator (Renewable Energy)

Private Advertiser; Singapore; On-site; SGD 40,000 - 60,000; Full time

Job summary

Private Advertiser in Singapore seeks a capable Marketing Development Administrator to provide administrative and documentation support to the Sales Department, managing project files, reports, and coordination tasks across renewable energy projects.

The ideal candidate holds a Diploma or higher in Business Administration or Marketing, with at least 3 years’ experience in admin or project coordination, and is fluent in English and Chinese; proficiency in MS Office is essential.

Qualifications

• Diploma or higher in Business Administration, Marketing or related fields.
• Minimum 3 years as administrative assistant/project coordinator or similar.
• Proficient in MS Office and standard office software.
• Strong English and Chinese communication skills.
• Detail-oriented, organized, and able to multitask in a fast-paced environment.

Responsibilities

• Prepare and organize project documents, contracts, quotations and reports.
• Track internal approvals to ensure documents are complete and archived.
• Draft meeting minutes, business correspondence, and project summaries.
• Maintain project progress records and databases for customers and suppliers.
• Coordinate meetings, travel, and other administrative tasks.
• Liaise with finance, procurement, and engineering teams to ensure consistent documentation.
• Collect industry information and market data to support analysis and reporting.
• Print, scan, file, and handle courier dispatch.

Skills

English & Chinese communication

Organizational skills

Multitasking

Teamwork

Education

Diploma or higher in Business Administration / Marketing

Tools

Microsoft Office

Job description

Company Description

We are a Singapore Catalist-listed company and are looking for an experienced Marketing Development Administrator to join our team.

Overview:

This position provides administrative and documentation support to the Sales Department, assisting project staff in managing files, reports, and coordination tasks related to the renewable energy business (including solar, energy storage, and green energy projects). The role focuses on clerical and project support work, requiring strong organizational, communication, and coordination skills.

Key Responsibilities:

• Assist project team in preparing and organizing project documents, contracts, quotations, and related reports.
• Follow up on internal approval workflows to ensure documents are complete, properly named, and well archived.
• Draft and edit departmental documents such as meeting minutes, business correspondence, and project summaries.
• Maintain project progress records, as well as customer and supplier databases.
• Coordinate meeting schedules, travel arrangements, and other departmental administrative tasks.
• Handle daily administrative duties, including document printing, scanning, filing, and courier dispatch.
• Liaise with finance, procurement, and engineering teams to ensure consistency of project documentation and data.
• Collect and organize industry information, project materials, and market data to support departmental analysis and reporting.

Please provide your photo in your cv.

Requirements:

• Diploma or higher in Business Administration, Marketing or related fields.
• Minimum 3 years of experience as an administrative assistant, project coordinator, or similar role; experience in renewable energy or engineering-related industries is a must.
• Proficient in Microsoft Office (Word, Excel, PowerPoint) and other standard office software.
• Strong written and verbal communication skills in both English and Chinese. "We are seeking candidates proficient in Chinese to effectively communicate with Chinese-speaking clients."
• Detail-oriented, responsible, and well-organized, with good time management and teamwork abilities.
• Able to multitask and work efficiently in a fast-paced environment.

Preferred Qualifications:

• Basic bilingual translation ability (English and Chinese).
• Experience in project documentation, quotation, or contract preparation.
• Interest or knowledge in the renewable energy sector.