Executive Assistant

Xingang Investment Pte Ltd; Singapore; On-site; SGD 60,000 - 90,000; Full time

Benefits offered by this job

Direct involvement in business

Meaningful responsibility

Job summary

Xingang Investment Pte Ltd is seeking a capable Executive Assistant to support the Chairman and keep the office running smoothly. This business-focused role provides exposure to management and autonomy to own important matters.

Key duties include managing the Chairman's calendar, preparing agendas and minutes, coordinating recruitment and HR admin, and overseeing office records with discretion. Fluency in English and Mandarin is required.

Qualifications

• Five+ years of EA/administration/office management experience.
• Strong written and spoken English and Mandarin for overseas stakeholders.
• Highly organized, resourceful, and able to work independently.
• Strong follow-through, judgment, and confidentiality.
• Able to manage multiple priorities in a fast-moving environment.

Responsibilities

• Manage the Chairman's schedule, correspondence, meetings and follow-ups.
• Prepare meeting agendas, minutes, reports and business updates.
• Coordinate recruitment, onboarding, leave, payroll and employee administration.
• Oversee company records, office administration, vendors and service providers.
• Liaise professionally with internal teams and external stakeholders.
• Handle confidential information and assigned business projects with discretion.

Skills

Leadership support

Communication English & Mandarin

Office management

Discretion & confidentiality

Education

Diploma or higher

Job description

About the role

We are looking for a capable and dependable Executive Assistant to support our Chairman and help keep the office running smoothly. This is a business-focused role with direct exposure to management and the autonomy to take ownership of important matters.

Key responsibilities

• Manage the Chairman's schedule, correspondence, meetings and follow-ups.

• Prepare meeting agendas, minutes, reports and business updates.

• Coordinate recruitment, onboarding, leave, payroll and employee administration.

• Oversee company records, office administration, vendors and service providers.

• Liaise professionally with internal teams and external stakeholders.

• Handle confidential information and assigned business projects with discretion.

About you

• Diploma or higher, with at least five years of relevant EA, administration or office management experience.

• Strong written and spoken English and Mandarin to communicate with relevant stakeholders overseas.

• Highly organised, resourceful and able to work independently.

• Strong follow-through, judgment and confidentiality.

• Comfortable managing multiple priorities in a fast-moving environment.

Benefits

• Direct involvement in business and management matters.

• A trusted role with meaningful responsibility and room to improve how things are done.