Mandarin-Speaking Administrative Assistant & Scheduler

PASONA SINGAPORE PTE. LTD.; Singapore; On-site; SGD 46,000 - 55,000; Full time

Job summary

PASONA SINGAPORE PTE. LTD. is seeking a capable secretary/administrative assistant to support the Director. The role covers complex calendar management, travel planning, correspondence handling, and receptionist duties in a fast-paced office environment.

Requirements include proven secretarial experience, Mandarin proficiency for Mandarin-speaking stakeholders, and strong MS Office skills. The position involves facilities management and event support as part of daily operations.

Qualifications

• Proven experience as a secretary or administrative assistant supporting senior management.
• Mandarin communication ability to handle Mandarin-speaking stakeholders and documents.
• Strong proficiency with Microsoft Office (Word, Excel, PowerPoint, Outlook).

Responsibilities

• Manage complex calendars, travel arrangements, and meeting schedules for the Director.
• Oversee secretarial duties including preparation, dissemination, and filing of correspondence and forms.
• Respond to calls, emails, and enquiries; greet and assist visitors as receptionist.
• Coordinate travel bookings (flights, accommodation, meeting rooms) for staff and visitors.
• Liaise with internal departments and external stakeholders to ensure smooth coordination.
• Oversee office facilities, supplies, contracts, and vendor management.
• Assist in planning and execution of company events and activities.

Skills

Secretarial experience

Mandarin proficiency

Microsoft Office

Organisational skills

Multitasking

Attention to detail

Interpersonal skills

Tools

Microsoft Office

Job description

PASONA SINGAPORE PTE. LTD. is seeking a capable secretary/administrative assistant to support the Director. The role covers complex calendar management, travel planning, correspondence handling, and receptionist duties in a fast-paced office environment.

Requirements include proven secretarial experience, Mandarin proficiency for Mandarin-speaking stakeholders, and strong MS Office skills. The position involves facilities management and event support as part of daily operations.