Manager/Senior Manager, TGS Grants (IMD)

SkillsFuture Singapore Agency; Singapore; On-site; SGD 70,000 - 110,000; Full time

Benefits offered by this job

Careers & Skills Passport (CSP)

Job summary

SkillsFuture Singapore Agency’s Incentives Management Division is seeking a candidate to review and enhance business processes for incentive programmes and to augment operational efficiency in funding administration.

You will design and implement efficient operational processes, drive system integration, develop SOPs, and coordinate with stakeholders to ensure smooth grant administration and data reporting. A contract may lead to permanent tenure.

Qualifications

• Experience in grants, operations, project management, or system development.
• Analytical and problem-solving skills.
• Proficiency in systems thinking methodologies.
• Verbal and written communication skills, including stakeholder management.

Responsibilities

• Review and develop business processes to support incentive programmes.
• Lead project management efforts for system development.
• Draft SOPs and guidelines aligned with policy implementation.
• Engage with stakeholders to support grant administration and query responses.
• Collaborate with outsourced service partners to ensure service delivery.
• Perform data extraction, collation, and analyses for reporting.

Skills

Project management

Data analysis

Stakeholder management

Systems thinking

Communication skills

Tools

MS Office

Job description

What the role is

Incentives Management Division (IMD) is part of SWDA’s Incentives Management and Enforcement Group (IMEG) which contributes to pan-organisational efforts of building an effective, responsive and inclusive CET eco-system through effective grant management, Skills Development Levy (SDL) collection, and enforcement against fraud and abuse. IMD drives effective SDL collection and grant management to contribute towards the development of a responsive and high-quality CET ecosystem.

What you will be working on

Reporting to the team lead, the successful candidate will be responsible for reviewing and developing business processes to support various incentive programmes, augment operational efficiency and improve service delivery in funding administration.

Responsibilities and Competencies:

• Operational Process Design and Implementation

  • Design, develop, and implement effective operational processes relating to funding administration.

  • Implement business process re-engineering and digitisation initiatives, including incorporating business requirements into system specifications and coordinating with business technology on system implementation.

• Project Management and Technology Integration

  • Lead project management efforts in the area of system development.

  • Drive operations and technology integration initiatives to enhance operational efficiency

• Policy Development and Compliance

  • Review workflows and develop Standard Operating Procedures (SOPs) and guidelines in alignment with funding policy implementation plans.

  • Build and continuously strengthen processes and operational policies to achieve high service standards.

• Stakeholder Engagement and Support

  • Engage with training providers and other stakeholders to support and address queries, ensuring smooth operation in grant administration.

  • Assist in the management of the outsourced service partner to maintain effective service delivery.

• Data Analysis and Reporting

  • Work with large datasets to perform data extraction, collation, tracking, and analyses.

  • Draw insights from data analyses to facilitate funding administration, risk management, and process redesign.

  • Collate data and statistics and prepare information for reporting purposes.

• Secretariat Responsibilities

  • Perform secretariat responsibilities for a multiple-agency workgroup, ensuring effective coordination and communication.

What we are looking for

• Possess the required competencies to execute the job duties proficiently

• Manager: 3 to 5 years of relevant work experience in grants, operations, project management, or system development.
• Senior Manager: At least 6 years of relevant work experience in grants, operations, project management, or system development.
• Good analytical and problem-solving skills.
• Proficiency in systems and design thinking methodologies.
• Ability to work independently, within a team, and across teams.
• Good interpersonal relationship skills and adaptability to a fast-paced work environment.
• Good verbal and written communication skills, including stakeholder management and presentation skills.
• Proficient in word processing, spreadsheet, and presentation applications.
• Knowledge of SkillsFuture Grants and Continuous Education Training (CET) and industry experience are an advantage.

Successful candidates will be offered a contract in the first instance and may be considered for an extension or be placed on a permanent tenure.

Candidates are encouraged to sign up for a Careers & Skills Passport (CSP) account and include your CSP public profile in your resume. Please check out www.myskillsfuture.gov.sg for details on the CSP