Manager, Emergency Planning (3-year Contract)

Alexandra Hospital; Singapore; On-site; SGD 120,000 - 180,000; Full time

Job summary

Alexandra Hospital in Singapore is seeking an experienced leader to head the emergency preparedness program, providing oversight, strategic coordination, and alignment with MOH directives. The role supervises the emergency planning team and collaborates with stakeholders to ensure effective response to pandemics, IT downtime, and other crises.

You will oversee day-to-day operations, coordinate across departments, manage EP equipment and budget planning, and contribute to IGH Ops Centre planning.

Qualifications

• 6–8 years of experience in healthcare operations or emergency management.
• Minimum 2 years in supervisory roles.
• Familiarity with healthcare regulatory environment.
• Basic project coordination experience.
• Strong team leadership and people management skills.
• Excellent communication and coordination abilities.
• Proficiency in Microsoft Office Suite.
• Ability to work under pressure and manage priorities.
• Basic budget and resource management.
• Analytical and problem-solving skills.

Responsibilities

• Manage day-to-day emergency preparedness operations and activities.
• Oversee implementation of emergency response plans and SOPs.
• Coordinate emergency preparedness activities across departments.
• Monitor compliance with established emergency preparedness procedures.
• Support senior management in strategic planning initiatives.
• Supervise Emergency Planning team members and coordinate workload.
• Coordinate EP equipment procurement and maintenance.
• Assist in IGH Ops Centre planning and procurement.
• Provide secretariat support for BCM Steering Committee.
• Coordinate with MOH EP projects and stakeholders.

Skills

Team leadership

Emergency planning

Communication

Analytical thinking

Prioritization under pressure

Project coordination

Healthcare regulatory familiarity

Budget & resource management

Microsoft Office proficiency

People management

Tools

Microsoft Office Suite

Job description

Overview

The incumbent will lead the hospital's emergency preparedness program, providing oversight and strategic coordination to ensure effective response to various emergencies, such as pandemics/IT downtime etc. The role involves supervising the emergency planning team, coordinating with stakeholders, and ensuring alignment with MOH directives.

Job Responsibilities

You will be responsible for the following:

1.Emergency Planning Program Management

• Manage day-to-day emergency preparedness operations and activities

• Oversee implementation of emergency response plans and SOPs

• Coordinate emergency preparedness activities across departments

• Monitor compliance with established emergency preparedness procedures

• Support senior management in strategic planning initiatives

2. Team Leadership and Supervision

• Supervise Assistant Manager/Senior Executive(s)/Executive(s) in Emergency Planning team

• Manage team performance and provide coaching support

• Coordinate team workload and resource allocation

• Support staff development and training initiatives

3.Crisis Management and Incident Response

• Coordinate departmental response during emergency activations

• Support Operations Centre setup and operations during crisis

• Ensure proper incident documentation and reporting procedures

• Assist in post-incident reviews and follow-up actions

4.Equipment and Resource Management

• Coordinate EP equipment procurement and maintenance activities

• Monitor equipment inventory and readiness status

• Support budget planning and expenditure tracking

• Liaise with Biomedical Equipment Department on asset management

5.IGH Planning Coordination

• Lead departmental participation in IGH Ops Centre planning

• Coordinate with medical planners and campus planning teams

• Oversee preparation of EP requirements for IGH implementation

• Manage IGH-related procurement planning and timeline adherence

6.Administrative and Project Support

• Provide secretariat support for BCM Steering Committee meetings

• Support MOH EP projects and initiatives as assigned

• Coordinate with stakeholders on emergency preparedness matters

• Assist in IGH emergency preparedness planning activities

Requirements

• Minimum 6-8 years of experience in healthcare operations or emergency management

• Minimum 2 years in supervisory roles

• Familiarity with healthcare regulatory environment

• Basic project coordination experience

• Team leadership and people management skills

• Emergency planning and crisis response knowledge

• Good communication and coordination abilities

• Basic budget and resource management

• Analytical and problem-solving skills

• Proficiency in Microsoft Office Suite

• Ability to work under pressure and manage priorities

This is a 3-year contract role, subject to extension based on satisfactory work performance and organizational needs.

*Only Singapore Citizens and Singapore Permanent Residents may apply.