Manager, Emergency Planning (3-year Contract)

Alexandra Hospital, Singapore; Singapore; On-site; SGD 120,000 - 180,000; Full time

Job summary

Alexandra Hospital, Singapore, is seeking a seasoned Emergency Preparedness Lead to oversee the hospital's emergency planning program, providing strategic coordination and oversight to ensure effective response to pandemics, IT downtime and other crises.

You will supervise the emergency planning team, coordinate with MOH directives and stakeholders, and drive integration across IGH planning, equipment management, and budget planning.

Qualifications

• Minimum 4-6 years of experience in healthcare operations or emergency management.
• Minimum 2 years in supervisory roles.
• Familiarity with healthcare regulatory environment.
• Basic project coordination experience.
• Team leadership and people management skills.
• Emergency planning and crisis response knowledge.
• Good communication and coordination abilities.
• Basic budget and resource management.

Responsibilities

• Lead the hospital's emergency preparedness program with oversight and strategic coordination.
• Supervise the Emergency Planning team and coach staff.
• Coordinate with MOH directives and stakeholders for alignment.
• Support Operations Centre setup and crisis response.
• Manage EP equipment procurement, maintenance, and inventory.

Skills

Emergency Planning

Team Leadership

Crisis Management

Stakeholder Coordination

Budget Management

Regulatory Compliance

MS Office

Tools

Microsoft Office

Job description

The incumbent will lead the hospital's emergency preparedness program, providing oversight and strategic coordination to ensure effective response to various emergencies, such as pandemics/IT downtime etc. The role involves supervising the emergency planning team, coordinating with stakeholders, and ensuring alignment with MOH directives.

Job Responsibilities

You will be responsible for the following:

1. Emergency Planning Program Management

• Manage day-to-day emergency preparedness operations and activities
• Oversee implementation of emergency response plans and SOPs
• Monitor compliance with established emergency preparedness procedures
• Support senior management in strategic planning initiatives

2.Team Leadership and Supervision

• Supervise Assistant Manager/Senior Executive(s)/Executive(s) in Emergency Planning team
• Manage team performance and provide coaching support
• Coordinate team workload and resource allocation
• Support staff development and training initiatives

3.Crisis Management and Incident Response

• Support Operations Centre setup and operations during crisis
• Ensure proper incident documentation and reporting procedures
• Assist in post-incident reviews and follow-up actions

4.Equipment and Resource Management

• Coordinate EP equipment procurement and maintenance activities
• Monitor equipment inventory and readiness status
• Support budget planning and expenditure tracking
• Liaise with Biomedical Equipment Department on asset management

5.Integrated General Hospital (IGH) Planning Coordination

• Coordinate with medical planners and campus planning teams
• Oversee preparation of EP requirements for IGH implementation
• Manage IGH-related procurement planning and timeline adherence

6.Administrative and Project Support

• Provide secretariat support for BCM Steering Committee meetings
• Support MOH EP projects and initiatives as assigned
• Coordinate with stakeholders on emergency preparedness matters
• Assist in IGH emergency preparedness planning activities

Requirements

• Minimum 4-6 years of experience in healthcare operations or emergency management
• Minimum 2 years in supervisory roles
• Familiarity with healthcare regulatory environment
• Basic project coordination experience
• Team leadership and people management skills
• Emergency planning and crisis response knowledge
• Good communication and coordination abilities
• Basic budget and resource management
• Analytical and problem-solving skills
• Proficiency in Microsoft Office Suite
• Ability to work under pressure and manage priorities

This is a 3-year contract role, subject to extension based on satisfactory work performance and organizational needs

Only Singapore Citizens and Singapore Permanent Residents may apply.