Manager, Corporate Administration Executive (Procurement & Finance Admin), Corporate Real Estate Services

UOB; Singapore; Sur place; SGD 60 000 - 100 000; Plein temps

Résumé du poste

1011 United Overseas Bank Ltd is seeking an experienced administrator with responsibilities spanning workforce governance, procurement, finance, and asset management in a Singapore-based role. You will manage onboarding, vendor records, budgets, and asset lifecycle processes across multiple departments.

The position requires overseeing AP/GL tasks, monthly reconciliations, contract renewals, and coordination of office operations to ensure service standards are met.

Responsabilités

• Manage employee and contingent workforce processes, including onboarding, transfers, extensions, and offboarding.
• Review workforce records, system access, and security privileges regularly to mitigate risks.
• Monitor contract renewals for contingent workforce.
• Manage procurement activities, such as Purchase Requisitions (PRs), Purchase Orders (POs), and compliance monitoring.
• Coordinate vendor onboarding and maintain vendor records in SAP and EAP.
• Track vendor service delivery and payment obligations.
• Support contract administration, including software subscriptions and renewals.
• Manage financial transactions and AP/GL uploads, ensuring accuracy and compliance.
• Perform monthly reconciliations, expenditure reviews, and variance analysis.
• Support budget planning and forecasting yearly budget.
• Review Direct Debit Authorization (DDA) transactions and identify financial risks or irregularities.
• Manage the full lifecycle of departmental assets, from acquisition to disposal.
• Administer software licenses and ensure compliance with licensing requirements.
• Coordinate annual asset verification exercises and follow up on audit findings.
• Maintain accurate asset records and safeguard company assets.
• Partner with IT on hardware refreshes, software upgrades, and technology planning.
• Oversee Goods Receipt (GR) and invoice verification processes to ensure timely payments.
• Investigate and resolve invoice, payment, and GR discrepancies with vendors and internal stakeholders.
• Serve as the central coordinator for operational and administrative support activities.
• Coordinate office administration, facilities matters, courier services, and travel-related matters.
• Manage shared mailbox enquiries and ensure timely resolution within service standards.

Description du poste

Company: 1011 United Overseas Bank Ltd

About UOB

United Overseas Bank Limited (UOB) is a leading bank in ASEAN with a global network in Southeast Asia, Asia Pacific, Europe and North America. Operating through our head office in Singapore and banking subsidiaries in China, Indonesia, Malaysia, Thailand and Vietnam, we have a global network of about 430 branches and offices in 19 markets. At the heart of UOB is our culture, shaped by the UOB Way and anchored on our four values – Honourable, Enterprising, United and Committed. For more than 90 years, these values have guided how we do right by our customers, collaborate with one another and create long-term value for the communities we operate in. As One Bank, we are committed to helping our colleagues build sustainable careers grounded in purpose, supported by strong values, and enriched with meaningful opportunities to grow.

Job Description

Key Responsibilities

Workforce Administration & Governance

• Manage employee and contingent workforce processes, including onboarding, transfers, extensions, and offboarding.
• Review workforce records, system access, and security privileges regularly to mitigate risks.
• Monitor contract renewals for contingent workforce

Procurement, Contract & Vendor Management

• Manage procurement activities, such as Purchase Requisitions (PRs), Purchase Orders (POs), and compliance monitoring.
• Coordinate vendor onboarding and maintain vendor records in SAP and EAP.
• Track vendor service delivery and payment obligations.
• Support contract administration, including software subscriptions and renewals.

Financial Administration

• Manage financial transactions and AP/GL uploads, ensuring accuracy and compliance.
• Perform monthly reconciliations, expenditure reviews, and variance analysis.
• Support budget planning and forecasting yearly budget
• Review Direct Debit Authorization (DDA) transactions and identify financial risks or irregularities.

Asset, Software & Technology Management

• Manage the full lifecycle of departmental assets, from acquisition to disposal.
• Administer software licenses and ensure compliance with licensing requirements.
• Coordinate annual asset verification exercises and follow up on audit findings.
• Maintain accurate asset records and safeguard company assets.
• Partner with IT on hardware refreshes, software upgrades, and technology planning.

Accounts Payable, Invoice Management & Financial Controls

• Oversee Goods Receipt (GR) and invoice verification processes to ensure timely payments.
• Investigate and resolve invoice, payment, and GR discrepancies with vendors and internal stakeholders.

Operational & Business Support

• Serve as the central coordinator for operational and administrative support activities.
• Coordinate office administration, facilities matters, courier services, and travel-related matters.
• Manage shared mailbox enquiries and ensure timely resolution within service standards.

Additional Requirements

Be a Part of the UOB Family

UOB is an equal opportunity employer. UOB does not discriminate on the basis of a candidate’s age, race, gender, color, religion, sexual orientation, physical or mental disability, or other non-merit factors. All employment decisions at UOB are based on business needs, job requirements and qualifications. If you require any assistance or accommodations to be made for the recruitment process, please inform us when you submit your online application.