Manager/Assistant Manager (Contracts Management Section)

sggovterp; Singapore; On-site; SGD 60,000 - 90,000; Full time

Job summary

sggovterp is seeking an Assistant Manager/Manager in Contracts Management to oversee procurement and management of public cleaning and health-related services in the Division of Public Cleanliness. You will ensure compliance, manage contracts, and produce analyses for senior management.

Ideal candidates have 1-2 years in government procurement, strong Excel skills, and a proactive, collaborative mindset. Night shifts and weekend coverage may be required.

Qualifications

• 1-2 years of relevant working experience in government procurement and contract management.
• Proficient in Microsoft Office Excel (e.g. toggling formulas, creating presentations).
• Enjoys taking initiative and carrying out plans.
• Strong communication skills and ability to work with others.
• Meticulous with an eye for finer details.
• Organised with ability to multi-task.
• Outgoing and resourceful team player.
• Self-driven and improvement-oriented.
• Able to collaborate with multiple stakeholders and work independently.
• Willing to work night shifts and weekends when required.

Responsibilities

• Manage public health cleaning contracts and ensure payments comply with policies, including billing and invoices records.
• Liaise with government agencies to review inter-agency agreements and budget matters across agencies and NEA.
• Plan, call and award new cleaning or public health related contracts per Government Procurement Instruction Manual.
• Administer and manage operational systems/corporate and personnel applications.
• Provide operational support to Division and manage Division KPIs.
• Provide analysis and reports to senior management to support policy decisions.
• Accurate management of Division assets.
• Provide secretariat support for internal and external meetings.

Skills

Proactive

Good communication

Team player

Organised

Detail-oriented

Self-driven

Tools

Microsoft Excel

Job description

What the role is

As an Assistant Manager/Manager (Contracts Management Section) in the Division of Public Cleanliness, you will assist the organisation in ensuring public health cleanliness through the procurement and management of public cleaning and public health cleanliness-related services.

What you will be working on

You will be responsible for the following:

• Manage public health cleaning contracts and ensure all payments are in compliance with the Division's policies and guidelines, including maintaining proper records of billing and invoices from the agencies and service providers.
• Liaise with government agencies to review inter-agency agreements to confirm scope of works and assets for cleaning which includes operational and manpower budgetary matters between agencies and NEA.
• Plan, call and award new cleaning or public health related contracts in accordance to Government Procurement Instruction Manual.
• Administer and manage operational systems/corporate applications and personnel applications.
• Provide operational support to Division and administer Division's Key Performance Indicators.
• Provide analysis and reports to senior management to support policy and sense making.
• Accurate management of Division assets
• Provide secretariat support for internal and external meetings

What we are looking for

• 1 - 2 years of relevant working experience in the areas of government procurement and contract management
• Proficient in Microsoft Office Excel (e.g. toggling excel, functions, prepare creative presentations)
• Enjoys taking initiative and carrying out plans
• Good communication skills and enjoy working with others
• Meticulous with an eye for finer details
• Organised and able to multi-task
• Outgoing, pleasant personality and resourceful
• Self-driven and always ready to strive for improvement
• Highly self-motivated
• A good team player who is able to collaborate effectively with multiple stakeholders
• Proactive and able to work independently with minimal supervision
• Able to work night shift and on weekends or after office hours when required