Manager/Assistant Manager (Contracts Management Section)

Public Service Division; Singapore; On-site; SGD 61,000 - 84,000; Full time

Job summary

Public Service Division is seeking an Assistant Manager/Manager (Contracts Management Section) to help ensure public health cleanliness through procurement and management of cleaning services. You will handle contract payments, maintain records, and work with government agencies on scope and budgets.

The role requires strong Excel skills, initiative, and team collaboration. You will manage contracts, plan and award new tenders, administer systems, track KPIs, and provide management with analyses

Qualifications

• 1–2 years of relevant government procurement and contract management experience.
• Proficient in Microsoft Office Excel and creating presentations.
• Proactive, organized, and detail oriented with strong communication.
• Able to work independently and as part of a team, with initiative.
• Willingness to work night shifts and weekends when required.

Responsibilities

• Manage public health cleaning contracts and ensure payments align with policy.
• Liaise with government agencies to review inter-agency agreements and budgets.
• Plan, call and award new cleaning or health-related contracts per guidelines.
• Administer operational systems and personnel applications.
• Provide operational support and report on KPIs.
• Prepare analyses and reports for senior management.
• Ensure accurate management of division assets.
• Provide secretariat support for meetings.

Skills

Microsoft Office Excel

Communication skills

Initiative

Detail-oriented

Multitasking

Team player

Self-motivated

Night shift flexibility

Tools

Microsoft Excel

Job description

[What the role is]

As an Assistant Manager/Manager (Contracts Management Section) in the Division of Public Cleanliness, you will assist the organisation in ensuring public health cleanliness through the procurement and management of public cleaning and public health cleanliness-related services.

[What you will be working on]

You will be responsible for the following:

• Manage public health cleaning contracts and ensure all payments are in compliance with the Division’s policies and guidelines, including maintaining proper records of billing and invoices from the agencies and service providers.
• Liaise with government agencies to review inter-agency agreements to confirm scope of works and assets for cleaning which includes operational and manpower budgetary matters between agencies and NEA.
• Plan, call and award new cleaning or public health related contracts in accordance to Government Procurement Instruction Manual.
• Administer and manage operational systems/corporate applications and personnel applications.
• Provide operational support to Division and administer Division’s Key Performance Indicators.
• Provide analysis and reports to senior management to support policy and sense making.
• Accurate management of Division assets
• Provide secretariat support for internal and external meetings

[What we are looking for]

• 1 - 2 years of relevant working experience in the areas of government procurement and contract management
• Proficient in Microsoft Office Excel (e.g. toggling excel, functions, prepare creative presentations)
• Enjoys taking initiative and carrying out plans
• Good communication skills and enjoy working with others
• Meticulous with an eye for finer details
• Organised and able to multi-task
• Outgoing, pleasant personality and resourceful
• Self-driven and always ready to strive for improvement
• Highly self-motivated
• A good team player who is able to collaborate effectively with multiple stakeholders
• Proactive and able to work independently with minimal supervision
• Able to work night shift and on weekends or after office hours when required