Senior Executive, Administration (2-year contract)

National University of Singapore; Singapore; On-site; SGD 42,000 - 64,000; Full time

Job summary

National University of Singapore, located at Kent Ridge Campus, invites applications for a Senior Executive, Administration (2-year contract) to support the Yong Loo Lin School of Medicine and Alice Lee Centre for Nursing Studies. The role encompasses general administration, grants/budgets, procurement, and staff coordination.

The appointee will assist the PI with team management, recruitment, and ensuring smooth research operations while maintaining compliance and documentation.

Qualifications

• Bachelor degree in relevant discipline (e.g., business administration, research administration, healthcare, science, engineering).
• Excellent written and verbal communication skills.
• Strong organizational skills with attention to detail.

Responsibilities

• General Administration for the unit and team operations.
• Assist PI with team management and coordination for seamless research operation.
• Manage recruitment process of potential new staff and scheduling training as required.
• Assist team members with administrative tasks and paperwork for various projects.

Skills

Organizational skills

Communication skills

Interpersonal skills

Independent worker

Attention to detail

Learning agility

Problem solving

Weekend/after-hours flexibility

Education

Bachelor's degree in relevant discipline

Job description

Job Title: Senior Executive, Administration (2-year contract)

University-Level Unit: Yong Loo Lin School of Medicine

Faculty/Department-Level Unit: Alice Lee Centre for Nursing Studies

Employee Category: Executive & Administrative

Posting Start Date: 27/07/2026

Location_ONB: Kent Ridge Campus

Job Description

The appointee will assist the PI managing a research team, administrating grants and other administrative related work.

MAJOR DUTIES AND RESPONSIBILITIES(A)PRIMARY/SPECIFIC (80%)

• General Administration
• Assist PI with team management and coordination for seamless research operation
• Manage recruitment process of potential new staffs and scheduling of relevant trainingas required
• Assist team members with administrative or operational tasks and paperwork fordifferent projects, e.g., access card application
• Grants Administration
• Assist with grant submission
• Assist with budgeting and managing research funds
• Assist with grant related report submission
• Finance
• Monitor and follow up with payment for research activities, e.g., investigation costs forvarious research activities
• Assist with verifying payment related to research operation
• Manage and assist in research participants reimbursement for various research projects
• Manage team members’ (e.g., student RAs) claims and payments
• Research Contracts/Agreements
• Manage research project agreements and liaise with various sites, stakeholders anddepartments (i.e. research office and departments)
• Arrange meetings, accurate recording of minutes
• Assist PI to follow up with tasks assigned and timeline for completion
• Inventory Management
• Procurement and maintenance of study procedure supplies
• Maintain research policies and ensure compliance through regular monitoring ofrelevant documents and internal audit
• Maintain basic bookkeeping of staff records and other relevant documents

(B)GENERAL (20%)

• You will undertake any other duties as specified by the Reporting Officer (e.g., assists withethic submission or activities related to research operation, data monitoring andmanagement).
• You will be expected to obtain additional training to improve required skills.

Qualifications

• Bachelor degree in relevant discipline (e.g., business administration, research administration,healthcare, science, engineering)
• Relevant experience is preferred
• Quicker learner, embrace challenges and failures as learning opportunities
• Inquisitive mind and can think on your feet
• Able to work independently and meticulously
• Excellent organizational skills with attention to details
• Excellent written and verbal communication skills
• Possess strong interpersonal skills and value team work
• Able to proactively reach out to team members to render support
• Flexibility to work on weekends and after hours if required

More Information

Location: Kent Ridge Campus

Organization: Yong Loo Lin School of Medicine

Department : Alice Lee Centre for Nursing Studies

Employee Referral Eligible: No