Maintenance Project Executive

EXPLOMO BUILDERS PTE. LTD.; Singapore; On-site; SGD 50,000 - 70,000; Full time

Benefits offered by this job

Competitive salary package

Performance-based incentives

Career progression

Job summary

EXPLOMO BUILDERS PTE. LTD.

is seeking a proactive Maintenance Project Executive / Person-in-Charge to manage preventive maintenance across assigned locations, including client relationships, site operations, quotation management and detailed documentation. The role requires on-site work, strong communication, and the ability to develop maintenance opportunities while ensuring timely quotations and achievement of monthly targets.

Qualifications

• Minimum 2-3 years of relevant experience in preventive maintenance, facilities management, building maintenance, construction, M&E or related industries.
• Strong client-facing and communication skills.
• Able to work independently and manage multiple locations.
• Proactive and commercially minded, with the ability to identify additional maintenance opportunities.
• Good negotiation and follow-up skills.
• Able to prepare quotations and understand basic costing.
• Good coordination skills with technicians, subcontractors and suppliers.
• Proficient in Microsoft Office, particularly Excel and Word.

Responsibilities

• Act as the primary person in charge for assigned locations and maintain strong client relationships.
• Identify and develop preventive maintenance opportunities; prepare and submit quotations.
• Manage quotation tracker and ensure proper documentation.
• Coordinate with supervisors, technicians, subcontractors and suppliers to keep works on schedule.
• Maintain an active quotation pipeline and monitor revenue-related metrics.
• Provide weekly reporting on quotations, pipeline and project status.

Skills

Client facing

Negotiation

Follow-up

Quotations

Costing basics

Coordination

MS Office

Excel

Word

Tools

MS Excel

MS Word

Job description

About the Role

Explomo Builders is looking for a proactive and highly organised Maintenance Project Executive / Person-in-Charge to manage our preventive maintenance activities across assigned locations.

The role combines client relationship management, site operations, preventive maintenance sales, quotation management and detailed administrative documentation.

The successful candidate must be comfortable working on the ground, building relationships with clients and identifying opportunities to generate additional preventive maintenance works.

Key Responsibilities

Client & Site Management

• Act as the primary person in charge for assigned locations.
• Maintain strong working relationships with clients, site representatives and operational teams.
• Conduct regular site visits and understand clients' maintenance requirements.
• Proactively identify maintenance issues and potential improvement works.
• Respond promptly to client requests and follow up on outstanding matters.

Preventive Maintenance & Business Development

• Identify and develop preventive maintenance opportunities.
• Recommend appropriate maintenance, repair and improvement solutions to clients.
• Prepare and submit quotations promptly.
• Follow up on quotations and convert opportunities into awarded works.
• Develop a healthy pipeline of preventive maintenance opportunities.
• Work towards achieving the Company's monthly revenue targets.

Quotation & Documentation

• Prepare detailed and accurate quotations, proposals and supporting documents.
• Maintain an updated quotation and opportunity tracker.
• Ensure all quotations are properly documented and followed up.
• Prepare work orders, service reports, delivery orders and other project documentation where required.
• Maintain accurate records of client communications, site matters, quotations and project status.

Project & Operations Coordination

• Coordinate with supervisors, technicians, subcontractors and suppliers to ensure works are carried out properly and on schedule.
• Monitor ongoing works and ensure completion according to client requirements.
• Follow up on defects, outstanding works and rectification matters.
• Ensure proper documentation and closure of completed works.

Quotation Pipeline

• Maintain an active quotation pipeline of approximately 2× the monthly revenue target.
• Regularly identify and submit new quotations to maintain a healthy pipeline.

Reporting

• Provide weekly updates on:
• Quotations submitted
• Quotation value
• Active quotation pipeline
• Approved / pending / rejected quotations
• PM works completed
• Revenue achieved
• Outstanding client matters

Requirements

• Minimum 2-3 years of relevant experience in preventive maintenance, facilities management, building maintenance, construction, M&E or related industries.
• Candidates with experience managing commercial, industrial, transport or large facilities will be advantageous.
• Strong client-facing and communication skills.
• Able to work independently and manage multiple locations.
• Proactive and commercially minded, with the ability to identify additional maintenance opportunities.
• Good negotiation and follow-up skills.
• Able to prepare quotations and understand basic costing.
• Good coordination skills with technicians, subcontractors and suppliers.
• Proficient in Microsoft Office, particularly Excel and Word.

Essential: Documentation & Attention to Detail

The successful candidate must be meticulous and highly organised, with strong attention to detail.

You must be comfortable handling detailed paperwork and documentation, including quotations, work orders, service reports, delivery orders, client correspondence, variation works and project records.

Accuracy is important. The candidate must be able to:

• Check quantities, rates and descriptions carefully.
• Maintain accurate quotation and project records.
• Follow proper documentation procedures.
• Track multiple outstanding items without losing details.
• Ensure paperwork is complete and properly filed.
• Provide clear and accurate weekly reports.

Candidates who are strong on site but weak in paperwork and documentation may not be suitable for this position.

Personal Attributes

• Meticulous and detail-oriented
• Highly organised
• Proactive and self-motivated
• Responsible and accountable
• Good at building client relationships
• Commercially aware
• Strong in follow-up
• Able to work under pressure
• Comfortable working both on site and in the office
• A team player who is willing to take ownership of assigned locations

What We Offer

• Competitive salary package.
• Performance-based incentives.
• Exposure to major commercial and transport-related facilities.
• Opportunity to develop both project management and business development skills.
• Career progression within a growing constructio