M&E Manager (Property Management / Commercial Office Building)

Jones Lang LaSalle Property Consultants Pte Ltd; Singapore; On-site; SGD 120,000 - 180,000; Full time

Job summary

Jones Lang LaSalle Property Consultants Pte Ltd in Singapore is seeking a seasoned M&E Facilities Manager to lead the M&E team delivering high-level property management for mixed developments.

You will oversee day-to-day maintenance of M&E systems, plan preventive maintenance, manage budgets, liaise with tenants and vendors, and produce monthly reports while driving KPIs and sustainability initiatives.

Qualifications

• Degree in Mechanical/ Electrical Engineering or its equivalent with at least 3-5 years of experience; or
• Diploma in Building Services/ Mechanical/ Electrical or its equivalent with at least 5-8 years of experience.
• Relevant experience in managing high-rise commercial buildings or mixed developments.
• Knowledge of operation, maintenance, fit out practices and related local ordinances.
• Experience in formulating and implementing maintenance policies and procedures, project management for capital works.
• Independent with integrity, innovative, proactive and resourceful.
• Good organization, problem solving and communication (verbal and written) skills.
• Managerial experience is essential and ability to work under pressure.
• Good interpersonal skills with team player qualities to manage both internal and external stakeholders.

Responsibilities

• Lead and oversee the M&E team to deliver high-level property management services for a mixed development.
• Manage day-to-day maintenance and operations of M&E systems including Electrical Installation, ACMV, Lighting, Generators, AV, Fire Protection, Elevators & Escalators, Telecommunication, Kitchen Exhaust, Grease Interceptor, Wi‑Fi, etc.
• Plan and implement preventive and comprehensive maintenance within budget.
• Coordinate and supervise contractors and vendors to meet timelines and standards.
• Prepare monthly reports and manage budgets and expenses.
• Liaise with tenants, partners, government agencies and other stakeholders.
• Lead tender processes and collaborate with other departments to deliver duties.

Skills

Interpersonal skills

Stakeholder management

Budget management

Team leadership

Problem solving

Ability to work under pressure

Education

Bachelor/Degree in Mechanical or Electrical Engineering

Diploma in Building Services/Mechanical/Electrical

Job description

Role Function:

Responsible for leading the M&E team to deliver high level of Property Management services for a mixed development.

Key Responsibilities:

M&E Systems

• Responsible for the overall day-to-day maintenance and operations of M&E systems including Electrical Installation, ACMV system, Lighting, Generator Sets, AV System, Fire Protection System, Elevators & Escalators, Telecommunication, Kitchen Exhaust System, Grease Interceptor system, Wi-fi System, etc.

• Monitor and maintain the efficient and safe operation of all M&E & related systems to ensure smooth operations.

• Ensure all systems operate in accordance with the system design and operation intent.

• Develop and monitor preventive and comprehensive maintenance plan for the systems.

• Plan and procure parts & maintenance services within set budget.

• Coordinate and supervise maintenance activities to ensure contractors / vendors and technicians complete all repair and maintenance work within the required timelines and standards.

• Carry out ad-hoc project works to enhance the M&E and related systems.

• Review and approve tenant fit-out applications.

• Prepare Expense Approvals and Proposal Papers for client’s approval.

• Manage the delivery of excellent customer services consistent with the required service standards.

• Forecast, plan and prepare budget and monitor expenditure within the approved budget.

• Liaise with and ensure professional management of tenants, business partners, government agencies, vendors/ suppliers.

• Member of CERT Team.

• Prepare and submit monthly reports.

• Lead and supervise the M&E team to achieve set KPIs.

• Assist in tender process, such as prepare tender specifications, conduct site show round and do tender clarification.

• Work closely with other departments to deliver the above duties.

Sustainability

• To monitor utilities consumption and reading of building equipment and fittings for irregular consumption and take corrective measure if necessary.

• Prepare quarterly sustainability report with trending and analysis.

• Ensure Green Mark compliance and work closely with Green Mark consultant.

• Drives sustainability initiatives.

Emergency

• To lay down procedures and contact numbers of persons to be contacted for dealing with emergency situations such as pipe burst, fire, power failures, structural damage, etc.

• To ensure the implementation and maintenance of the OMS system in accordance to establish organizational standard.

Reporting & Budgeting

• Prepare accurate, timely and completed reports, including monthly performance reports and variance reports for review by senior management.

• Prepare annual budgets and quarterly reforecasts relating to the operating expenditure under your charge.

• Manage all accounts payable for the property, including collection, and approval of invoices.

• Respond to problems and concerns and ensures compliance with rules and regulations.

Performance Indicators:

• Successful completion of scheduled activities.

• Achieve KPIs.

• Achieve target deliverables for business plans, monthly reports and budgets.

• Attain best value for money outcomes on service contracts and facilities cost services.

• Ensure that a high level of professionalism and customer service are always maintained.

• Ability to work under pressure and meet set timelines.

• Client and tenant’s customer satisfaction.

• Meet standards and audit requirements.

Knowledge/Experience:

• Degree in Mechanical/ Electrical Engineering or its equivalent with at least 3-5 years of experience; or

• Diploma in Building Services/ Mechanical/ Electrical or its equivalent with at least 5-8 years of experience.

• Relevant experience in managing high-rise commercial buildings or mixed developments.

• Knowledge of operation, maintenance, fit out practices and related local ordinances.

• Experience in formulating and implementing maintenance policies and procedures, project management for capital works.

• Independent with integrity, innovative, proactive and resourceful.\

• Good organization, problem solving and communication (verbal and written) skills.

• Managerial experience is essential and ability to work under pressure.

• Good interpersonal skills with team player qualities to manage both internal and external stakeholders.

Attributes/Behaviours:

• Pro-active and achievement orientated.

• Flexible.

• Team player.

• Practical approach with a "can do" attitude.