Logistics Coordinator Cum Billing Clerk

INFINITI MARINE PTE. LTD.; Singapore; On-site; SGD 38,000 - 52,000; Full time

Benefits offered by this job

Medical benefits

14 days annual leave

Job summary

INFINITI MARINE PTE. LTD. is seeking a Logistics Coordinator cum Billing Clerk to manage customer accounts, prepare invoices, and ensure accurate billing across shipments at Jurong Port.

The role requires 2+ years in shipping/logistics, proficiency in MS Office, and a WSQ Diploma, with a 5-day week and opportunities for career progression.

You will liaise with internal teams, maintain billing records, and contribute to timely shipment closures.

Qualifications

• At least 2 years of relevant experience in shipping or logistics.
• Proficient in MS Office.
• Must hold at least a WSQ Diploma.
• 5-day work week.
• Able to commit to working at Jurong Port.

Responsibilities

• Customer Account Management - maintain multiple customer accounts and billing details.
• Invoice Preparation - generate invoices based on shipment details and rates.
• Invoice Distribution - print and mail invoices with proper documentation.
• Quotation Preparation - prepare customer quotations based on service requirements.
• Billing Verification and Cost Consolidation - verify and consolidate billing information and reports.
• Shipment Billing and System Updates - ensure shipments are invoiced and closed timely with system updates.
• Internal Coordination - liaise with internal teams to verify rates and obtain supporting documents.
• Billing Records and Reporting - maintain records and prepare billing summaries for reconciliation.
• Other Duties - perform ad-hoc tasks as assigned by supervisor.

Skills

MS Office

Detail-oriented

Quick learner

Hardworking

Education

WSQ Diploma

Job description

LOGISTICS COORDINATOR CUM BILLING CLERK

Key Responsibilities

• Customer Account Management - Handle and maintain multiple customer accounts, ensuring accurate customer records, billing details, and account information.
• Invoice Preparation - Prepare customer invoices based on shipment details, agreed quotations, contractual rates, and applicable billing terms.
• Invoice Distribution - Print, process, and mail out invoices to customers, ensuring timely submission and proper documentation.
• Quotation Preparation - Prepare customer quotations based on service requirements, logistics costs, and applicable charging methods.
• Billing Verification and Cost Consolidation - Prepare, consolidate, verify, and check logistics billing information, including various cost items, charging methods, supporting documents, and billing reports for internal and external billing purposes.
• Shipment Billing and System Updates - Ensure all shipments are accurately invoiced and closed within the stipulated timeframe, with timely and accurate updates to the system for each shipment.
• Internal Coordination - Liaise with the internal teams to verify shipment details, confirm agreed rates, and obtain relevant quotations and supporting documents required for invoicing.
• Billing Records and Reporting - Maintain proper billing records and documentation, and prepare billing summaries or reports for reconciliation and internal reference.
• Other Duties - Perform other ad-hoc duties as assigned by the supervisor or management.

Requirements

• At least 2 years of relevant experience, preferably in the shipping and logistics industry
• Proficiency in MS Office
• Quick learner who is hardworking, detail-oriented and responsible
• Must hold at least a WSQ Diploma
• Preferably a Junior Executive in Administrative Support, Logistics/Supply Chain or a related field
• 5-day work week
• Able to commit to working at Jurong Port

Why Join Us?

• Good career development and progression opportunities
• 14 days of annual leave
• Attractive medical benefits