Litigation Secretary

Talent Legal Global Search Consultancy Pte Ltd; Singapore; On-site; SGD 36,000 - 54,000; Full time

Job summary

Talent Legal Global Search Consultancy Pte Ltd is recruiting a Litigation Secretary to support a team of lawyers in a dynamic, high-profile litigation practice. Location is Central Singapore, with on-site work expectations.

The ideal candidate will have 2–3 years of relevant experience, strong Microsoft Office skills, and excellent communication and interpersonal abilities. Responsibilities include diary management, document preparation, e-litigation filings, travel arrangements, and billing

Qualifications

• Minimum GCE 'O' Level or Diploma in any discipline.
• Minimum 2 to 3 years of relevant experience as a legal secretary or personal assistant, preferably in a law firm.
• Proficient in Microsoft Office with strong documentation skills.
• Good communication and interpersonal skills.

Responsibilities

• Calendar and Diary Management.
• Manage lawyers' calendars, scheduling meetings, client conferences and court hearings.
• Send timely reminders to lawyers on upcoming hearings, deadlines and deliverables.
• Litigation Support.
• Prepare, format, proofread and finalisation of legal documents.
• Assist with e-Litigation filings and service of documents on the Singapore Courts' electronic filing system.
• Assist with document management, including indexing, scanning, file organisation and electronic filing.
• Administrative Support.
• Arrange local and overseas travel, including flights, accommodation, visas and itineraries.
• Prepare and submit expense claims.
• Follow up on outstanding invoices and billing of clients.
• Maintain strict confidentiality of client and firm information at all times.
• Perform any other administrative duties as assigned.

Skills

Legal secretary experience

Communication skills

Interpersonal skills

Education

GCE O Level or Diploma

Tools

Microsoft Office

Job description

Our Client, a Leading Award-winning law firm is seeking to recruit a Litigation Secretary for their growing organisation.

Location: Central Singapore

About the Role:

Our client is seeking to recruit an experienced Secretary to support a team of lawyers in a dynamic, high-profile litigation practice.

Key Responsibilities:

• Calendar and Diary Management
• Manage lawyers' calendars, scheduling meetings, client conferences and court hearings
• Send timely reminders to lawyers on upcoming hearings, deadlines and deliverables
• Litigation Support
• Prepare, format, proofread and finalisation of legal documents
• Assist with e-Litigation filings and service of documents on the Singapore Courts' electronic filing system
• Assist with document management, including indexing, scanning, file organisation and electronic filing
• Administrative Support
• Arrange local and overseas travel, including flights, accommodation, visas and itineraries
• Prepare and submit expense claims
• Follow up on outstanding invoices and billing of clients
• Maintain strict confidentiality of client and firm information at all times
• Perform any other administrative duties as assigned

Requirements:

• Minimum GCE 'O' Level or Diploma in any discipline
• Minimum 2 to 3 years of relevant experience as a legal secretary or personal assistant, preferably in a law firm
• Proficient in Microsoft Office with strong documentation skills
• Good communication and interpersonal skills