Legal Practice Assistant

MAYER BROWN PK WONG PTE. LTD.; Singapore; On-site; SGD 40,000 - 68,000; Full time

Job summary

Mayer Brown is seeking a Legal Practice Assistant in our Singapore office. You will provide comprehensive secretarial and administrative support to Partners and Lawyers, managing calendars, preparing letters and presentation materials, and coordinating travel to client meetings.

The role requires at least 3 years of legal secretarial experience, strong English, and the ability to learn new technologies. You will work in a collaborative, team-oriented environment with a focus on client service

Qualifications

• Formal secretarial or legal professional studies.
• At least 3 years of legal secretarial/administrative experience.
• Proficient in Word, Excel, PowerPoint and Outlook.
• Comfortable learning new technologies and best practices in legal tasks.
• Fluent written and spoken English; able to liaise with stakeholders.
• Proactive, detail-oriented and able to manage multiple tasks.
• Team oriented and able to support colleagues.
• Organised with ability to prioritise and meet deadlines.
• Provide accurate support to Partners and Lawyers.
• Collaborate with other Legal Practice Assistants to follow internal processes.
• Arrange meetings and manage calendars, including time recording for fee earners.
• Assist in creating letters, preparing materials and legal document collation.
• Responsible for file management on the iManage system and filing practices.
• Liaise with travel providers for business travel and client/seminar attendance.
• Assist in preparation of bills and liaising with Accounts.

Responsibilities

• Arrange meetings and manage calendars to facilitate streamlined workflow.
• Prepare letters, presentations and legal document collation for Partners and Lawyers.
• Manage files on iManage and maintain orderly filing.
• Coordinate travel for business meetings and client events.
• Assist with bill preparation and liaise with Accounts to ensure accurate invoicing.

Skills

MS Word

MS Excel

MS PowerPoint

Outlook

Stakeholder liaison

Time management

Document control

English proficiency

Education

Secretarial studies

Tools

iManage

Billing software

Job description

Mayer Brown is an international law firm positioned to represent the world’s major corporations, funds, and financial institutions in their most important and complex transactions and disputes. We are recognized by our clients as strategic partners with deep commercial instincts and a commitment to creatively anticipating their needs and delivering excellence in everything we do.

We are a collegial and collaborative firm where highly motivated individuals with an unwavering commitment to excellence receive the opportunity, support, and development they need to grow, thrive, and realize their greatest potential all while supporting the Firm’s client service principles of excellence, strategic partnership, commercial instinct, integrated strengths, innovation, and collaboration across our international firm.

If you enjoy working with team members whose defining characteristics are exceptional client service, initiative, professionalism, responsiveness, and adaptability, you may be the person we are seeking to join our Secretarial department in our Singapore office, as a Legal Practice Assistant.

Qualification and Experience

• Formal secretarial or legal professional studies.
• At least 3 years of legal secretarial/administrative experience, and who is willing to develop and learn under guidance.
• Experienced in Microsoft Word, Excel, PowerPoint and Outlook.
• Comfortable learning new technologies and developing best practice in tasks specific to the legal profession.
• Confident in written and spoken English and in liaising with stakeholders in person and remotely.
• Uses initiative to get tasks done, is detail orientated and proactive about 'what else' when managing stakeholders matters.
• Enjoys working in a team orientated firm, and willing to assist colleagues when additional support is needed.
• Organised, and with the ability to prioritize and work to meet tight deadlines.
• Provide accurate, timely and professional support to Partners and Lawyers within the stakeholder group.
• Work alongside other Legal Practice Assistants to learn best practice and internal firm processes to meet the business needs.
• Arrange meetings and managing calendars to facilitate streamlined working habits, including time recording for fee earners.
• Assist in creating letters, preparing presentation materials and legal document collation.
• Responsible for file management on the iManage document management system and maintaining good filing practices.
• Liaise with travel providers to arrange business travel and client/seminar meeting attendance.
• Assist in the preparation of bills and liaising with the Accounts Team to ensure accurate issuing inline with firm processes.

At Mayer Brown, we are committed to creating a diverse and inclusive work environment that offers our people the opportunity and support they need to succeed. We are therefore happy to discuss any reasonable adjustments that individuals may require throughout the recruitment process and once they have joined the Firm.

In addition, one of our core values at Mayer Brown is to promote diversity and inclusion at all levels within the business which is actively supported by our diversity networks - LGBT+, Fusion (BAME), Women, and Work and Me (Family).