Legal Knowledge Manager & Training Coordinator

Health Sciences Authority; Singapore; On-site; SGD 60,000 - 90,000; Full time

Job summary

The Health Sciences Authority seeks a proactive Legal Executive to support knowledge management, information sharing and capability-building within the Legal Department. You will help capture, organize, and disseminate legal knowledge, training materials and updates for internal officers across Civil and Prosecution teams.

You will work with stakeholders to design taxonomy, maintain repositories and prepare legal updates, newsletters, and guidance notes, helping improve access to information and

Qualifications

• Relevant qualifications in Knowledge Management, Information Management, Library and Information Science, Communications, Business Administration, Information Systems or a related field being an advantage.
• Relevant working experience in knowledge management, information management, research, content management, communications, training administration, learning and development or a related area would be advantageous.
• Experience in maintaining knowledge repositories, intranet sites, databases, content management systems or other information platforms would be advantageous.
• Familiarity with SharePoint, Microsoft 365, knowledge management platforms, workflow tools, databases or other digital collaboration tools would be advantageous.
• Good proficiency in Microsoft Office applications, particularly Word, PowerPoint, Excel and Outlook.
• Strong written and verbal communication skills.
• Ability to organise, synthesise and present information clearly and in a manner that is accessible to different audiences.
• Ability to work with a broad range of stakeholders and coordinate multiple knowledge management and training initiatives concurrently.

Responsibilities

• Support the development and implementation of Legal Department knowledge management initiatives and practices.
• Maintain and administer department-wide knowledge repositories containing legal guidance, precedents, templates, practice notes, training materials, legal updates, reference materials and other knowledge resources.
• Work with Civil and Prosecution officers, including the respective Legal Executives, to identify legal knowledge and materials suitable for preservation, consolidation and wider internal sharing.
• Support the systematic capture of institutional knowledge arising from significant legal matters, projects, policy work, prosecutions, disputes, contractual issues and other areas of Legal’s work.
• Assist in developing and maintaining taxonomy, indexing, metadata, tagging and search structures to improve the accessibility and retrieval of Legal Department knowledge resources.
• Coordinate the review, updating and rationalisation of knowledge materials to ensure that guidance, templates and reference resources remain current, relevant and readily accessible.
• Support the preparation and dissemination of legal updates, newsletters, alerts, FAQs, guidance notes, internal advisories and other legal information for HSA officers.
• Monitor relevant legal and regulatory developments and assist Legal officers in collating and organising materials for internal circulation or further review.
• Support the planning and organisation of Legal Department training, briefings, seminars, knowledge-sharing sessions and other capability-building initiatives.
• Assist with the preparation of presentation materials, training resources, reference guides and other materials used for legal education and awareness within HSA.
• Maintain records of Legal Department training and knowledge-sharing activities, including materials, attendance and other relevant information.
• Support the development and maintenance of an internal Legal Department knowledge calendar or programme covering legal updates, training and knowledge-sharing activities.
• Assist in identifying recurring legal issues or frequently asked questions arising across HSA and support the development of practical guidance or reference materials to address them.
• Work with internal stakeholders to understand their legal information needs and support Legal officers in developing suitable educational or knowledge resources.
• Support the administration and enhancement of Legal Department digital knowledge platforms, including SharePoint sites, intranet pages, search tools, databases or other knowledge management systems.
• Explore and support appropriate use of digital tools, workflow automation and emerging technologies to improve legal knowledge capture, search, retrieval and dissemination.
• Assist in the preparation of departmental reports relating to knowledge management, training, legal outreach and capability-building activities.
• Promote consistent knowledge management practices across the Legal Department by working with the Civil and Prosecution teams and their respective administrative support officers.
• Support cross-team Legal Department initiatives and other administrative or operational matters relating to knowledge management, training and legal information sharing, as may be assigned.

Skills

Knowledge management

Information sharing

Stakeholder coordination

Communication

Education

Library and Information Science

Information Systems

Communications

Tools

SharePoint

Microsoft 365

Content Management Systems

Job description

The Health Sciences Authority seeks a proactive Legal Executive to support knowledge management, information sharing and capability-building within the Legal Department. You will help capture, organize, and disseminate legal knowledge, training materials and updates for internal officers across Civil and Prosecution teams.

You will work with stakeholders to design taxonomy, maintain repositories and prepare legal updates, newsletters, and guidance notes, helping improve access to information and