Legal & Compliance Executive

SAVILLS PROPERTY MANAGEMENT PTE. LTD.; Singapore; On-site; SGD 50,000 - 70,000; Full time

Job summary

SAVILLS PROPERTY MANAGEMENT PTE. LTD. is hiring a Legal & Compliance Executive to provide operational support across the LCR function in Singapore.

The role owns contract administration, corporate secretarial coordination and compliance record-keeping, working with business stakeholders and external providers. The successful candidate will manage central contract repositories, track expiries and renewals, support AML/CFT screenings, and coordinate regulatory filings, across APAC, with strong

Qualifications

• Diploma in law, business administration, or a related field.
• At least 5 years of experience in legal administration, paralegal, corporate secretarial, or compliance support.
• Strong organisational skills and attention to detail with track record in managing records, deadlines, and follow-ups.
• Strong executive functional skills and high discretion when handling confidential information.
• Confident communicator able to coordinate with stakeholders across departments.
• Proficient in Microsoft Office; familiarity with e-signature platforms and contract/matter management tools is an advantage.

Responsibilities

• Administer the central contract register and repository and perform completeness checks.
• Track key dates (expiries, renewals, notice periods) and flag them in advance.
• Follow up with counterparties and internal owners to keep contract turnaround on track.
• Coordinate corporate secretarial matters for Singapore entities with external providers.
• Maintain statutory records, director/shareholder information and delegation of authority records.
• Circulate board and shareholder resolutions for execution and track completion.
• Support AML/CFT processes, including counterparty and beneficial ownership screenings and logs.
• Support regulatory filings and correspondence, including annexes and submission deadlines.
• Maintain compliance registers (gifts & entertainment, conflicts of interest, training records).
• Coordinate with stakeholders to collect data and documents for legal, compliance, risk and ESG workstreams.

Education

Diploma in law / business administration

5+ years in legal administration / compliance support

Tools

Microsoft Office

e-signature platforms

Contract management tools

Job description

About the role

The Legal & Compliance Executive provides operational and administrative support across the Legal, Compliance & Risk (LCR) function. The role owns the recurring processes that keep the function running: contract administration, corporate secretarial coordination, compliance record-keeping, matter tracking, APAC reporting coordination, and vendor administration. The role works closely with business stakeholders across the company and with external providers and is a key point of contact for intake into the LCR function.

Key responsibilities

• Administer the central contract register and repository based on business unit submissions under the Contract Management & Workflow Policy, performing completeness checks and escalating gaps




• Ensure executed copies are filed and key dates (expiries, renewals, notice periods) are tracked and flagged in advance to the responsible business unit and the LCR team




• Follow up with counterparties and internal contract owners to keep contract turnaround on track




• Coordinate corporate secretarial matters for the Singapore entities, including liaising with the external corporate secretarial provider on deliverables, timelines, and fees




• Maintain statutory records support materials, director and shareholder information tables, and delegation of authority records




• Circulate board and shareholder resolutions for execution and track completion




• Support AML/CFT processes, including running counterparty and beneficial ownership screenings, filing results, and maintaining screening logs




• Support regulatory filings and correspondence, including collating annexes and supporting documents and tracking submission deadlines




• Maintain compliance registers, including gifts and entertainment, conflicts of interest, and training records




• Coordinate with business stakeholders across departments to collect data and documents required for legal, compliance, risk and ESG workstreams

About you

• Diploma in law, business administration, or a related field




• At least 5 years of experience in a legal administration, paralegal, corporate secretarial, or compliance support role, ideally in-house or in professional services




• Strong organisational skills and attention to detail, with a track record of managing registers, deadlines, and multi-party follow-ups




• Strong executive functional skills




• High degree of discretion and ability to handle confidential and sensitive information




• Confident communicator able to coordinate and follow up with stakeholders across departments




• Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook); familiarity with e‑signature platforms and contract or matter management tools an advantage