Legal Administration Officer | TEMP

Elitez Pte Ltd; Singapore; On-site; SGD 33,000 - 50,000; Full time

Job summary

Elitez Pte Ltd in Singapore is seeking a dedicated administrative assistant on a 12-month contract based at Boon Keng. You will manage Excel trackers, coordinate calendars, send work allocation emails, and maintain orderly records.

You will support governance, procurement and records management, assist with the Knowledge Management Database, handle confidential information with integrity, and contribute to ad hoc projects and office administration tasks.

Qualifications

• Minimum of Diploma qualification.
• Strong organisational and administrative skills.
• Proficient in Microsoft Office applications.
• Able to manage a high volume of emails daily.
• Able to manage multiple tasks and deadlines.
• Good documentation and record-keeping skills.

Responsibilities

• Monitor and update Excel trackers for ongoing work tasks and deadlines.
• Maintain the team's calendar and coordinate assignments.
• Send emails and requests for work allocation.
• Organise and maintain records and archives of completed work.
• Assist with maintaining the team's Knowledge Management Database.
• Handle office administration and liaise with vendors when required.
• Maintain proper documentation and audit trails.
• Handle sensitive and confidential information with integrity.
• Support governance, procurement and records management requirements.
• Assist with ad hoc administrative assignments and projects.

Skills

Organisational skills

Administrative skills

Microsoft Office

Email management

Record keeping

Education

Diploma

Tools

Microsoft Office

Job description

About the role

• 12 Month Contract

• Working Hours: Mon - Thur, 8:30am - 6pm, Fri, 8:30am - 5:30pm

• Working Location: Boon Keng

Key responsibilities

• Monitor and update Excel trackers for ongoing work tasks and deadlines

• Maintain the team's calendar and coordinate assignments

• Send emails and requests for work allocation

• Organise and maintain records and archives of completed work

• Assist with maintaining the team's Knowledge Management Database

• Handle office administration and liaise with vendors when required

• Maintain proper documentation and audit trails

• Handle sensitive and confidential information with integrity

• Support compliance with governance, procurement and records management requirements

• Assist with ad hoc administrative assignments and projects

About you

• Minimum of Diploma Qualification

• Strong organisational and administrative skills

• Proficient in Microsoft Office applications

• Able to managing a high volume of emails daily

• Able to manage multiple tasks and follow up on deadlines

• Good documentation and record-keeping skills