Lead Technical Executive, Facilities Management - Dept of Estates & Development

SPO Singapore Polytechnic; Singapore; On-site; SGD 60,000 - 90,000; Full time

Job summary

SPO Singapore Polytechnic is seeking a qualified professional to support its Facilities and Assets Management function. The role involves managing and improving FM services, maintenance programmes, operational contracts and campus initiatives to deliver safe, compliant and efficient facilities across the campus.

The candidate will collaborate with schools, departments, consultants and service providers, coordinating multi-project initiatives from planning through close-out.

Qualifications

• Minimum diploma or degree in Facilities Management, Estate Management, Project Management (or related discipline).
• Minimum 5 years of relevant working experience in FM, contract administration, operational services management or project management.
• Experience in tender preparation, procurement administration and contract management.

Responsibilities

• Coordinate landscape maintenance, pest control, carpark operations and facilities improvement works.
• Administer FM services, maintenance programmes and contracts to support campus operations.
• Plan, organise and coordinate maintenance activities, services and improvement projects.
• Oversee contractors and service providers to ensure compliance with contract specifications and safety requirements.
• Coordinate with schools and stakeholders to address maintenance needs and project requirements.
• Monitor service quality, contractor performance, and regulatory compliance; conduct site inspections and performance reviews.
• Prepare management papers, reports and procurement submissions; maintain project documentation.
• Provide inputs in meetings and project coordination sessions; support continuous improvement in facilities management.

Skills

Facilities Management

Contract Administration

Operational Services

Project Management

Regulatory Compliance

Stakeholder Communication

Education

Diploma in Facilities Management

Degree in Facilities Management

Tools

BIM

Job description

What the role is

Plaque of Commendation (Gold) - NTUC May Day Awards 2026 Most Positive Workplace Collaboration Award - Singapore International Chamber of Commerce (SICC) Awards 2025 The Straits Times Singapore's Best Employers for 2024, 2025 & 2026 This role supports Singapore Polytechnic's Facilities and Assets Management function by managing and improving Facilities Management (FM) services, maintenance programmes, operational contracts and campus facilities initiatives. The candidate works with schools, departments, consultants, contractors and service providers to deliver safe, effective and compliant facilities services and maintenance programmes, covering procurement, contract management, operational problem-solving, A&A and facilities improvement projects. The candidate applies professional knowledge and sound judgement to resolve operational and maintenance issues, improve service delivery, asset performance and efficiency, communicate effectively with stakeholders, and coordinate multiple initiatives and projects.

What you will be working on

• Facilities Maintenance and Project Administration Support

  • Singapore Polytechnic's Facilities and Assets Management matters, including the coordination and administration of landscape maintenance, pest control, carpark operations, facilities improvement works, projects, procurement and tender administration, as well as the management of SP-appointed FM contractors, service providers and carpark operators.
  • Manage and administer FM services, maintenance programmes and operational contracts to support safe, reliable and effective campus operations.
  • Plan, organise and coordinate maintenance activities, facilities services, A&A works and improvement projects to meet operational and user requirements.
  • Oversee contractors, consultants and service providers to ensure works and services are delivered in accordance with contract specifications, service standards, safety requirements and regulatory requirements.
  • Coordinate with schools, departments, users and stakeholders to address maintenance needs, service concerns, operational issues and project requirements.
  • Conduct site inspections, audits, investigations and performance reviews to monitor service quality, contractor performance, compliance and areas for improvement.
  • Administer maintenance contracts and project matters, including scope definition, budgeting, procurement support, approvals, records, variation orders, claims, implementation and close-out.
  • Monitor project schedules, milestones, risks, deliverables, budgets and expenditure to ensure timely, safe and cost-effective completion of works.
  • Prepare and maintain management papers, reports, presentations, procurement submissions, project documentation and other records in accordance with SP policies and procedures.
  • Provide operational and technical inputs in meetings, maintenance reviews, service performance discussions and project coordination sessions.
  • Identify and support service, maintenance, asset and process improvement initiatives to enhance operational efficiency, service quality and campus user experience.
  • Keep abreast of relevant industry practices, emerging technologies, Singapore Standards and regulatory requirements relating to facilities management, building maintenance and service delivery.
  • Support departmental initiatives and contribute to continuous improvement in facilities management, asset management and operational excellence.

• Other Programme Management and Strategic Initiatives

  • Manage and coordinate multiple operational initiatives, facilities improvement projects and departmental programmes concurrently.
  • Support digitalisation, sustainability, reliability and asset lifecycle management initiatives where required.
  • Undertake any other duties and responsibilities as assigned.

What we are looking for

Requirements Qualification Required and Area of Discipline. Minimum diploma or degree in Facilities Management, Estate Management, Project Management (or related discipline). Minimum 5 years of relevant working experiences in facilities management, contract administration, operational services management or project management. Experience in managing FM services, operational contracts, procurement activities and contractor performance. Experience in tender preparation, procurement administration and contract management. Experience in Addition & A, upgrading or facilities improvement projects.

Knowledge and Skills

Good understanding of facilities management principles, contract administration, operational service delivery, government procurement, regulatory requirements and legislation. Good analytical, critical thinking, coordination and project management skills, with the ability to assess operational issues and recommend practical solutions. Good communication, presentation, negotiation and interpersonal skills, with the ability to engage stakeholders at different levels and explain complex or sensitive matters clearly. Positive work attitude, good listening ability and ability to work collaboratively with staff at all levels as a reliable and independent team member. Good leadership qualities, strategic planning capabilities, time management, resourcefulness, self-motivation and ability to manage multiple responsibilities concurrently. Relevant professional certifications or experience in facilities management, sustainability (e.g. Green Mark Accredited Professional (GMAP) accreditation or equivalent), quality management, safety management, project management, Building Information Modelling (BIM), and tender specification preparation would be advantageous.

Successful candidate will be offered a 2-year contract in the first instance.

If you are shortlisted for the position, you should hear from us within 30 days of the closing date of the advertisement.

http://jobs.careers.gov.sg

The Singapore Public Service plays a key role in the economic growth, progress and stability of Singapore by formulating and implementing government policies, as well as providing key public services. Whether you are a fresh graduate joining the workforce or an experienced professional, the Singapore Public Service offers a great variety of job opportunities for you. The work in the Public Service can be broadly categorised into the following sectors: Economic, Social, Security & External Relations, and Administration & Corporate Development. Be part of the team that shapes the future of Singapore.