Temporary Project and Facilities Management Executive (11-month contract, hourly rated)

Government Technology Agency (GovTech); Singapore; On-site; SGD 28,000 - 48,000; Part time

Job summary

The Singapore Public Service is seeking a Temporary Project and Facilities Management Executive for an 11-month contract with hourly pay to support campus facilities and building services. You will assist in maintenance reviews, document control and coordination with contractors and consultants.

Ideal candidates have experience in facilities management or related fields, can read BQs and SORs, and are proficient with MS Office.

Qualifications

• Experience in construction or facilities management.
• Ability to read Bills of Quantities and Schedules of Rates.
• Proficient in MS Office; detail-oriented and communicative.

Responsibilities

• Conduct preventive maintenance audits and checks to verify completion and compliance with maintenance requirements.
• Assist in reviewing Job Completion Sheets and supporting records submitted by service providers for selected maintenance works, before payment.
• Conduct site inspections and walkthroughs of campus facilities, plant rooms, and building services installations.
• Support selected projects by reviewing quantities and participating in detailed site walkthroughs with consultants.
• Assist in reviewing and refining SORs through analysis of historical purchase orders, completed projects, frequently used items and strategic-rate items.
• Assist in reviewing final account submissions and variation orders, including verification of SOR descriptions, rates, references, quantities and supporting records.
• Compile, validate and maintain project, maintenance and asset-related records, reports and documentation.
• Coordinate with contractors, service providers, consultants and stakeholders and provide ad-hoc project and administrative support.

Skills

FM knowledge

Reading BoQs

Site inspections

MS Excel

Communication

Multitasking

Tools

Excel

Word

PowerPoint

Job description

What the role is

Temporary Project and Facilities Management Executive (11-month contract, hourly rated)

What you will be working on

• Conduct preventive maintenance audits and checks to verify completion and compliance with maintenance requirements.
• Assist in reviewing Job Completion Sheets and supporting records submitted by service providers for selected maintenance works, before payment.
• Conduct site inspections and walkthroughs of campus facilities, plant rooms, and building services installations.
• Support selected projects by reviewing quantities and participating in detailed site walkthroughs with consultants.
• Assist in reviewing and refining Schedules of Rates (SORs) through analysis of historical purchase orders, completed projects, frequently used items and strategic-rate items.
• Assist in reviewing final account submissions and variation orders, including verification of SOR descriptions, rates, references, quantities and supporting records.
• Compile, validate and maintain project, maintenance and asset-related records, reports and documentation.
• Coordinate with contractors, service providers, consultants and stakeholders and provide ad-hoc project and administrative support.

What we are looking for

• Candidates with prior experience in construction, facilities management (FM), quantity surveying, project administration, or accounting /administrative functions related to building and infrastructure projects.
• Able to read and interpret construction and FM documents such as Bills of Quantities (BQ), Schedules of Rates (SOR), variation orders, work orders and construction-related documents.
• Comfortable conducting site inspections, physical checks and walkthroughs in construction sites, plant rooms and operational facilities.
• Proficient in Microsoft Office applications, especially Excel, Word and PowerPoint.
• Detail-oriented with the ability to manage multiple tasks independently.
• Good communication and interpersonal skills.

About the Singapore Public Service

The Singapore Public Service plays a key role in the economic growth, progress and stability of Singapore by formulating and implementing government policies, as well as providing key public services. Whether you are a fresh graduate joining the workforce or an experienced professional, the Singapore Public Service offers a great variety of job opportunities for you. The work in the Public Service can be broadly categorised into the following sectors: Economic, Social, Security & External Relations, and Administration & Corporate Development. Be part of the team that shapes the future of Singapore.