Junior Personal Assistant

BURNT ENDS RESTAURANT PTE. LTD.; Singapore; On-site; SGD 36,000 - 48,000; Full time

Job summary

BURNT ENDS RESTAURANT PTE. LTD. is seeking a Junior Personal Assistant (PA) to support the Chef Owner and Head of Group Operations.

You will manage a broad range of administrative and operational tasks to ensure smooth day-to-day functioning for the leadership team. Ideal candidates are highly organised, discreet, and proactive, with 2+ years of experience in similar roles, strong English communication, and proficiency in Microsoft Office and Google Workspace.

Qualifications

• Minimum 2 years of experience in a similar administrative or executive support role.
• Strong written and verbal English communication.

Responsibilities

• Report directly to the Chef Owner and Head of Group Operations on all administrative matters.
• Maintain a tight and efficient calendar for the Chef Owner, including scheduling meetings and coordinating engagements.
• Arrange and manage comprehensive travel itineraries for leadership and visiting chefs.
• Prepare documents and meeting materials, with coordination across time zones.
• Handle expense claims and financial forms for reporting and invoicing.

Skills

Microsoft Office

Google Workspace

Organised

English communication

Tools

Amazon storefront

Job description

Burnt Ends Hospitality Group is a hospitality company with multiple restaurants in Singapore and internationally. Each of our restaurants celebrates the magic that comes from cooking with woodfire.

Our flagship restaurant,Burnt Ends, is an acclaimedone Michelin-starredvenue listed on bothThe World’s 50 BestandAsia’s 50 Best Restaurants. The group also operatesMeat Smithin Singapore, continuing to build a legacy of innovation, craftsmanship, and excellence in food and hospitality.

About the Role

We are seeking aJunior Personal Assistant (PA)to support theChef OwnerandHead of Group Operations.
You will play a key role in managing and executing a broad range of administrative and operational tasks to ensure smooth day-to-day functioning for the leadership team. This role requires a high level of organisation, confidentiality, and initiative.

You’ll thrive in this role if you enjoy working in a fast-paced, dynamic environment and can manage multiple priorities with professionalism and grace.

Key Responsibilities

Executive & Administrative Support

• Report directly to the Chef Owner and Head of Group Operations on all administrative matters.

• Maintain a tight and efficient calendar for the Chef Owner, including scheduling meetings, managing appointments, and coordinating internal and external engagements.

• Arrange and manage comprehensive travel itineraries — including flights, accommodation, reservations, and visa applications — for the Chef Owner, leadership team, and visiting chef guests.

• Prepare documents, meeting materials, and coordinate conference calls across different time zones.

• Handle expense claims, reimbursements, and financial forms for reporting and invoicing purposes.

• Manage and track deadlines, follow-ups, and key priorities for the leadership team.

Stakeholder & Partner Coordination

• Liaise professionally with external partners such as agencies, overseas event organisers, and collaborators to schedule appointments and manage communications.

• Support leadership correspondence with internal and external stakeholders in a professional and timely manner.

• Assist in monitoring and coordinating ad-hoc projects or communications with group entities.

Procurement & Operations Support

• Support the Head of Operations in the procurement of ad-hoc equipment, supplies, and operational needs for the restaurants.

• Oversee warehouse inventory, including kitchenware, furniture, and packaging materials.

• Conduct periodic stock counts to ensure accuracy and consistency in records.

Logistics & E-commerce Management

• Coordinate freight logistics with shipping partners, including the packing and dispatch of books and merchandise.

• Serve as the primary contact for e-commerce partners — manage monthly billings, handle guest inquiries, and ensure smooth communication.

• Oversee the restaurant’sAmazon storefront, ensuring listings are accurate and updated, and follow up on payments and fulfilment.

Finance & Administration

• Work closely with the Accounts team to prepare invoices and follow up on payments.

• Maintain proper filing systems for records, reports, and documentation related to operations and finance.

Ad-hoc & Project Support

• Monitor progress of special projects and assist in meeting key deadlines.

• Collaborate with senior management to provide administrative support for ongoing initiatives.

• Perform any other related duties as assigned from time to time.

Who You Are

• Minimum2 years of experiencein a similar administrative or executive support role.

• Highly proficient inMicrosoft OfficeandGoogle Workspace(Docs, Sheets, Calendar, Drive).

• Organised, proactive, and resourceful, with excellent time management and follow-up skills.

• Strong written and verbal communication in English.

• Able to handleconfidential informationwith maturity and discretion.

• Adaptableand able to work under pressure in a fast-paced environment.

• A collaborative team player with a positive attitude and willingness to learn.

• Only Singaporean and Permanent Residents may apply.