Junior Operations Administrator

MDM LING BAKERY PRIVATE LIMITED; Singapore; On-site; SGD 27,000 - 36,000; Full time

Job summary

MDM Ling Bakery Private Limited in Singapore is seeking a proactive Junior Operations Administrator on a 6-month contract to support administration, vendor coordination, events, logistics, and internal projects. This hands-on role involves coordinating people, solving problems, and improving how we work.

This position requires organizing invoices, maintaining documents, coordinating meetings, managing supplies, and liaising with IT and service providers. Fresh graduates are welcome.

Qualifications

• Strong written and verbal communication skills.
• Highly organised and detail oriented.
• Able to manage multiple priorities and take ownership of tasks.
• Proactive and dependable.

Responsibilities

• Organise and segregate invoices from vendors and coordinate with Finance to ensure timely payments.
• Prepare and maintain digital documents, reports, presentations, and filing systems.
• Coordinate meeting rooms, virtual meetings, agendas, and minutes.
• Manage office supplies and stationery inventory.
• Coordinate with IT, cleaning, maintenance, and other service providers as required.
• Maintain and update spreadsheets and databases, including inventory logs, vendor trackers, project timelines, and weekly status reports.
• Coordinate with vendors on orders, deliveries, and invoice follow ups.
• Act as an internal point of contact for vendors and suppliers.
• Draft and circulate internal memos, announcements, and meeting recaps.
• Assist with event setup and teardown during peak periods.

Job description

About us

Mdm Ling Bakery is a Singapore bakery brand built on a simple promise: Love Them All. We bake in our own facility, operate our own warehouse, and manage our own deliveries. Our products reach customers across retail, e commerce, corporate gifting, wholesale, and institutional channels throughout Singapore.

About the role

We’re looking for a temporary Junior Operations Administrator to join us on a 6 month contract. You'll be involved across administration, vendor coordination, events, logistics, and internal projects. This is a hands on role with real responsibility. You'll coordinate people, solve problems, and help improve how we work.

Key responsibilities

• Organise and segregate invoices from vendors and suppliers, and coordinate with Finance to ensure timely payments.
• Prepare and maintain digital documents, reports, presentations, and filing systems.
• Coordinate meeting rooms, virtual meetings, agendas, and minutes.
• Manage office supplies and stationery inventory.
• Coordinate with IT, cleaning, maintenance, and other service providers as required.
• Maintain and update spreadsheets and databases, including inventory logs, vendor trackers, project timelines, and weekly status reports.
• Coordinate with vendors on orders, deliveries, and invoice follow ups.
• Act as an internal point of contact for vendors and suppliers.
• Draft and circulate internal memos, announcements, and meeting recaps.
• Assist with event setup and teardown during peak periods.

About you

• 0–2 years of experience in administration, operations, coordination, or a related field. Fresh graduates are welcome.
• Proficient in Microsoft Office, particularly Excel, Word, and PowerPoint, as well as Google Workspace.
• Strong written and verbal communication skills.
• Highly organised, detail-oriented, and able to manage multiple priorities.
• Proactive, dependable, and willing to take ownership of tasks.
• Comfortable learning and adopting new tools and technologies.
• Experience with Slack, Microsoft Teams, Asana, or Trello is a plus.