Junior Accounts & Admin Officer (Partial Set) [5 DAYS / BUKIT BATOK] (KCKC)

The Supreme HR Advisory Pte. Ltd.; Singapore; On-site; SGD 26,000 - 30,000; Full time

Job summary

The Supreme HR Advisory Pte. Ltd. in Bukit Batok, Singapore seeks an Accounts & Admin assistant to handle AR, AP, and daily admin tasks. Working hours are 9am–6pm, five days a week, located in Bukit Batok.

The role requires 1–2 years of accounting/administrative experience and a Diploma/Nitec in Business Admin & Accountancy. Odoo ERP experience is a plus, with a focus on accuracy and confidentiality.

Qualifications

• At least Nitec/Diploma in Business Admin & Accountancy or equivalent.
• Proficient in MS Office; experience with Odoo ERP is an advantage.
• Possess 1–2 years of relevant accounting and administrative experience.

Responsibilities

• Attend to phone calls, emails, visitors and general enquiries.
• Handle AR, AP and administrative functions.
• Prepare SOA, follow up on collections & ageing reports; update receipts.
• AP: Verify and update vendor billings, prepare PVs, schedule & process payments, handle claims and refunds
• Admin: Update customer and vendor details, maintain office inventory, coordinate repairs and maintenance
• Update prepayment and fixed asset records when required
• Post journal entries and perform vendor and bank reconciliations
• Monitor cash flow and maintain accurate financial records
• Maintain proper filing and provide support for bookkeeping functions
• Liaise with customers, vendors and service providers
• Provide administrative support to sales and operations teams
• Maintain confidentiality of financial information and ensure GST reporting/compliance
• Assist external auditors with required documents and information
• Perform other ad-hoc duties & basic HR support as assigned by supervisor

Skills

MS Office Proficiency

Communication Skills

Organizational Skills

Education

Nitec/Diploma in Business Admin & Accountancy

Tools

Odoo ERP

MS Office

Job description

• Working Days: 5 Days, Monday to Friday
• Working Hours: 9am – 6pm
• Location: Bukit Batok, West Region
• Salary: $2,300 - $2,700

Responsibilities

• Attend to phone calls, emails, visitors and general enquiries
• Handle daily Accounts Receivable (AR), Accounts Payable (AP) and administrative functions
• AR: Prepare SOA, follow up on customer collections and overdue accounts, monitor ageing reports, update receipts, handle miscellaneous billing, deposit cheques and check incoming payments
• AP: Verify and update vendor billings, prepare Payment Vouchers (PV), schedule & process payments, handle claims and refunds
• Admin: Update customer and vendor details, maintain office inventory, manage office supplies, coordinate office repairs and maintenance, check orders upon receipt, liaise with vendors to resolve system or service issues, and assist with company events
• Update prepayment and fixed asset records when required
• Post journal entries and perform vendor statement and bank statement reconciliations
• Monitor cash flow and maintain accurate financial records
• Maintain proper filing and provide support for bookkeeping functions
• Liaise with customers, vendors and service providers
• Provide administrative support to sales and operations teams
• Maintain confidentiality of financial information and ensure compliance with company policies and accounting procedures
• Support budgeting, month-end/year-end account closing and GST reporting
• Assist external auditors by providing required supporting documents and information
• Perform other ad-hoc duties & basic HR support as assigned by the supervisor

Requirement

• At least Nitec/Diploma in Business Admin & Accountancy or equivalent.
• Proficient in MS Office applications; experience with Odoo ERP is an advantage.
• Possess atleast 1 - 2 years of relevant experience in accounting and administrative functions

Kelly Chong Reg No:R26161160

The Supreme HR Advisory Pte Ltd EA No: 14C7279