[0580] Accounts & Admin Assistant [AP/AR] - 5 days/ West

The Supreme HR Advisory Pte. Ltd.; Singapore; On-site; SGD 26,000 - 30,000; Full time

Job summary

The Supreme HR Advisory Pte. Ltd. in Singapore is seeking a detail-oriented Accounts Receivable/Payable and Administrative support professional to assist with daily financial and office operations.

You will manage AR/AP processes, banking reconciliations, journal entries, GST reporting, and vendor/customer liaison, leveraging MS Office and Odoo ERP as needed. 5-day work week, 9am–6pm.

Qualifications

• At least Nitec/Diploma in Business Admin & Accountancy or equivalent.
• Possess 2 years of relevant experience in accounting and administrative functions.
• Proficient in MS Office applications; experience with Odoo ERP is an advantage.

Responsibilities

• Attend to phone calls, emails, visitors and general enquiries.
• Handle daily Accounts Receivable (AR), Accounts Payable (AP) and administrative functions.
• AR: Prepare SOA, follow up on customer collections and overdue accounts, monitor ageing reports, update receipts, handle miscellaneous billing, deposit cheques and check incoming payments.
• AP: Verify vendor billings, prepare payment vouchers, schedule & process payments, handle claims and refunds.
• Admin: Update records, maintain inventory, manage supplies, coordinate repairs and events; liaise with vendors.

Skills

Accounts Receivable

Accounts Payable

Cash flow monitoring

Bookkeeping

Education

Nitec/Diploma in Business Admin & Accountancy

Tools

MS Office

Odoo ERP

Job description

• Working Days: 5 Days, Monday to Friday


• Working Hours: 9am – 6pm


• Location: Bukit Batok, West Region


• Salary: $2,300 - $2,700

Responsibilities

• Attend to phone calls, emails, visitors and general enquiries


• Handle daily Accounts Receivable (AR), Accounts Payable (AP) and administrative functions


• AR: Prepare SOA, follow up on customer collections and overdue accounts, monitor ageing reports, update receipts, handle miscellaneous billing, deposit cheques and check incoming payments


• AP: Verify and update vendor billings, prepare Payment Vouchers (PV), schedule & process payments, handle claims and refunds


• Admin: Update customer and vendor details, maintain office inventory, manage office supplies, coordinate office repairs and maintenance, check orders upon receipt, liaise with vendors to resolve system or service issues, and assist with company events


• Update prepayment and fixed asset records when required


• Post journal entries and perform vendor statement and bank statement reconciliations


• Monitor cash flow and maintain accurate financial records


• Maintain proper filing and provide support for bookkeeping functions


• Liaise with customers, vendors and service providers


• Provide administrative support to sales and operations teams


• Maintain confidentiality of financial information and ensure compliance with company policies and accounting procedures


• Support budgeting, month-end/year-end account closing and GST reporting


• Assist external auditors by providing required supporting documents and information


• Perform other ad-hoc duties & basic HR support as assigned by the supervisor

Requirement

• At least Nitec/Diploma in Business Admin & Accountancy or equivalent.


• Proficient in MS Office applications; experience with Odoo ERP is an advantage.


• Possess 2 years of relevant experience in accounting and administrative functions