Accounts & Admin Officer (AP/AR | West)

The Supreme HR Advisory Pte. Ltd.; Singapore; On-site; SGD 26,000 - 30,000; Full time

Job summary

The Supreme HR Advisory Pte. Ltd. in Bukit Batok, Singapore, is seeking a diligent Accounts & Admin Clerk to support daily financial operations and general office administration.

You will handle AR/AP, invoicing, filing, and vendor communications while assisting with budgeting, GST reporting, and month-end tasks. 2 years of accounting/administrative experience is preferred, with a Diploma or Nitec in Business Admin & Accountancy. Proficiency in MS Office and familiarity with Odoo ERP are assets.

Qualifications

• At least Nitec/Diploma in Business Admin & Accountancy or equivalent.
• Proficient in MS Office applications; experience with Odoo ERP is an advantage.
• Possess at least 1–2 years of relevant experience in accounting and administrative functions

Responsibilities

• Attend to phone calls, emails, visitors and general enquiries.
• Handle daily Accounts Receivable (AR), Accounts Payable (AP) and administrative functions.
• AR: Prepare SOA, follow up on customer collections and overdue accounts, monitor ageing reports, update receipts, handle miscellaneous billing, deposit cheques and check incoming payments.
• AP: Verify and update vendor billings, prepare Payment Vouchers (PV), schedule & process payments, handle claims and refunds.
• Admin: Update customer and vendor details, maintain office inventory, manage office supplies, coordinate office repairs and maintenance, check orders upon receipt, liaise with vendors to resolve system or service issues, and assist with company events.
• Update prepayment and fixed asset records when required
• Post journal entries and perform vendor statement and bank statement reconciliations
• Monitor cash flow and maintain accurate financial records
• Maintain proper filing and provide support for bookkeeping functions
• Liaise with customers, vendors and service providers
• Provide administrative support to sales and operations teams
• Maintain confidentiality of financial information and ensure compliance with company policies and accounting procedures
• Support budgeting, month-end/year-end account closing and GST reporting
• Assist external auditors by providing required supporting documents and information
• Perform other ad-hoc duties & basic HR support as assigned by the supervisor

Skills

Accounting

Administrative

MS Office

Odoo ERP

Education

Nitec/Diploma

Tools

Odoo ERP

MS Office Suite

Job description

• Working Days: 5 Days, Monday to Friday

• Working Hours: 9am – 6pm

• Location: Bukit Batok, West Region

• Salary: $2,300 - $2,700

Responsibilities

• Attend to phone calls, emails, visitors and general enquiries

• Handle daily Accounts Receivable (AR), Accounts Payable (AP) and administrative functions

• AR: Prepare SOA, follow up on customer collections and overdue accounts, monitor ageing reports, update receipts, handle miscellaneous billing, deposit cheques and check incoming payments

• AP: Verify and update vendor billings, prepare Payment Vouchers (PV), schedule & process payments, handle claims and refunds

• Admin: Update customer and vendor details, maintain office inventory, manage office supplies, coordinate office repairs and maintenance, check orders upon receipt, liaise with vendors to resolve system or service issues, and assist with company events

• Update prepayment and fixed asset records when required

• Post journal entries and perform vendor statement and bank statement reconciliations

• Monitor cash flow and maintain accurate financial records

• Maintain proper filing and provide support for bookkeeping functions

• Liaise with customers, vendors and service providers

• Provide administrative support to sales and operations teams

• Maintain confidentiality of financial information and ensure compliance with company policies and accounting procedures

• Support budgeting, month-end/year-end account closing and GST reporting

• Assist external auditors by providing required supporting documents and information

• Perform other ad-hoc duties & basic HR support as assigned by the supervisor

Requirement

• At least Nitec/Diploma in Business Admin & Accountancy or equivalent.

• Proficient in MS Office applications; experience with Odoo ERP is an advantage.

• Possess atleast 1 - 2 years of relevant experience in accounting and administrative functions

The Supreme HR Advisory Pte. Ltd || 14C7279

Chua Jie Ying (Cai Jie Ying), Evelynn || EA Personnel License R24120580