Accounts Executive (Shipping)

ACHIEVE CAREER CONSULTANT PTE LTD; Singapore; On-site; SGD 40,000 - 65,000; Full time

Job summary

ACHIEVE CAREER CONSULTANT PTE LTD is seeking a detail-oriented Accounts Executive to support day-to-day accounting operations and financial reporting in the maritime and logistics sector.

You will handle invoices, payable/receivable processes, GL entries, reconciliations, month-end closing and reporting, working closely with internal stakeholders to ensure timely and accurate records.

Qualifications

• Diploma in Accounting/Finance or related discipline.
• At least 3 years of relevant accounting/finance experience.
• Practical experience in accounts payable, accounts receivable, general ledger entries, bank reconciliations and month-end closing.
• Experience in maritime, shipping, logistics or transportation sectors is advantageous.
• Familiarity with fixed-asset accounting, payment processing and balance-sheet reconciliations.
• Working knowledge of applicable accounting and financial reporting standards.
• Comfortable using accounting or ERP systems and Microsoft Excel.
• Strong attention to detail and ability to manage recurring deadlines and high volume of transactions.

Responsibilities

• Process and transmit customer invoices and daily freight receipts from internal operating systems into the accounting system.
• Review accounting entries and ensure transactions are assigned correct general ledger codes.
• Process vendor invoices, employee claims and daily receipt entries with complete supporting documentation.
• Prepare scheduled vendor payment runs, interbank GIRO proposals and ad hoc online payments, securing approvals before submission.
• Prepare weekly Statements of Account and other recurring financial reports.
• Compile monthly pro forma revenue and expense reports and exchange-rate updates.
• Maintain the fixed-asset register and process capitalisation, transfers, disposals and monthly depreciation.
• Prepare payroll-related journal entries and other month-end adjustments.

Skills

Accounts payable

Accounts receivable

General ledger entries

Bank reconciliations

Month-end closing

Fixed-asset accounting

Payment processing

Balance-sheet reconciliations

Attention to detail

Stakeholder communication

Education

Diploma in Accounting/Finance or related discipline

Tools

Microsoft Excel

ERP systems

Job description

Anestablishedorganisationwithinthemaritimeandlogisticssectorisseekingadetail-orientedAccountsExecutivetosupportitsday-to-dayaccountingoperationsandfinancialreportingactivities.

Therolecoversinvoiceandreceiptprocessing,vendorpayments,fixedassets,journalentries,bankreconciliationsandmonth-endclosing.Youwillworkcloselywithinternalstakeholderstoensuretransactionsareaccuratelyrecorded,properlysupportedandcompletedwithintherequiredtimelines.

Responsibilities

• Processandtransmitcustomerinvoicesanddailyfreightandnon-freightreceiptsfrominternaloperatingsystemsintotheaccountingsystem.
• Reviewaccountingentriesandensuretransactionsareassignedthecorrectgeneralledgercodesinaccordancewithinternalpoliciesandapplicableaccountingstandards.
• Processduty-relatedvendorinvoices,employeeclaimsanddailyreceiptentries,ensuringallsupportingdocumentationiscompleteandaccurate.
• Preparescheduledvendor-paymentruns,interbankGIROproposalsandadhoconlinepayments,ensuringthenecessaryapprovalsareobtainedbeforesubmission.
• PrepareweeklyStatementsofAccountandotherrecurringfinancereports.
• Compilemonthlyproformarevenuecomparisonreports,expensereportsandexchange-rateupdates.
• Maintainthefixed-assetregisterandprocessassetcapitalisation,transfers,disposalsandmonthlydepreciation.
• Preparepayroll-relatedjournalsandothermonth-endadjustmententriesrequiredunderapplicablefinancialreportingstandards.
• Supportmonth-endclosingactivities,includingreconciliations,journalpostingsandreviewofoutstandingitems.
• Performmonthlybankreconciliationsandinvestigateanyunreconciledtransactions.
• Preparequarterlybalance-sheetschedulesandsupportingdocumentationforassignedaccounts.
• Assistwiththepreparationofgeneraloverheadbudgets,revisedforecastsandvarianceinformation.
• Supportinternal-controlreviewsandauditactivitiesbypreparingschedulesandretrievingtherequireddocuments.
• Maintaincompleteandorderlyelectronicrecordsinaccordancewithdocument-retentionrequirements.

Requirements

• DiplomainAccounting,Financeorarelateddiscipline.
• Atleast3yearsofrelevantaccountingorfinanceexperience.
• Practicalexperienceinaccountspayable,accountsreceivable,generalledgerentries,bankreconciliationsandmonth-endclosing.
• Experiencewithinthemaritime,shipping,logisticsortransportationsectorswouldbeadvantageous.
• Familiaritywithfixed-assetaccounting,paymentprocessingandbalance-sheetreconciliations.
• Workingknowledgeofapplicableaccountingandfinancialreportingstandards.
• ComfortableusingaccountingorERPsystemsandMicrosoftExcel.
• Strongattentiontodetail,withtheabilitytomanagerecurringdeadlinesandahighvolumeoftransactions.
• Organised,responsibleandabletomaintainaccuratesupportingrecords.
• Goodcommunicationskillsandtheabilitytoworkeffectivelywithfinanceandoperationalstakeholders.

Pleasenote

• Onlyshortlistedcandidateswillbenotified.
• Allapplicationswillbehandledwithstrictconfidentiality.