Invoicing & Admin Specialist

TransPak Singapore Pte Ltd; Singapore; On-site; SGD 36,000 - 50,000; Full time

Job summary

TransPak Singapore Pte Ltd is seeking an Admin Assistant (Invoicing) to support daily administrative and invoicing activities. You will ensure invoices are prepared, verified, and submitted on time, working closely with Operations, Finance, and Customer Service to maintain accurate billing processes.

The role requires basic Excel and data entry skills, and the ability to work OT on weekdays, weekends and public holidays when needed.

Qualifications

• Basic Excel and data entry

Responsibilities

• Prepare and process customer invoices accurately and within the required timeline.
• Verify completed jobs and other billing information before invoice preparation.
• Assist with invoice corrections, credit notes, or billing discrepancies when required.
• Cross-check completed jobs against operational records and supporting documents.
• Liaise with Operations/Admin teams to clarify missing or incorrect information.
• Perform scan completed job documents and upload them into the designated system accurately and in a timely manner.
• Support month-end closing activities by ensuring completed jobs are invoiced within the required cut-off period.
• Other ad-hoc duties assigned by Supervisors.

Skills

Excel basics

Data entry

Job description

TransPak Singapore Pte Ltd is seeking an Admin Assistant (Invoicing) to support daily administrative and invoicing activities. You will ensure invoices are prepared, verified, and submitted on time, working closely with Operations, Finance, and Customer Service to maintain accurate billing processes.

The role requires basic Excel and data entry skills, and the ability to work OT on weekdays, weekends and public holidays when needed.