INTERNS – EVENTS

Directions Group Inc Pte Ltd; Singapore; On-site; SGD 8,900 - 13,000; Part time

Job summary

Directions Group Inc Pte Ltd is seeking an Intern – Events to assist with the execution of events for luxury lifestyle brand clients across fashion, jewellery, beauty and hospitality. You will support planning, coordination and on-site activities in a fast-paced agency environment.

The internship offers exposure to event planning and execution for high-end private events, weddings, anniversaries and parties, with opportunities to develop organisational and communication skills while working with

Qualifications

• Pursuing a Marketing, Events Management, Business or Communications diploma or degree preferred.
• High level of organisational and time management skills with the ability to multi-task, prioritise tasks and meet deadlines.
• Passion for events and meticulous attention to detail.
• Ability to work independently and as part of a team.
• Strong written and verbal communication skills.

Responsibilities

• Provide key support to overall team operations by planning internal staff meetings, preparing meeting agendas, recording discussions and providing follow up reports.
• Assist the team with the execution of events by providing required administrative support.
• Provide support during events.
• Create and maintain accurate and up-to-date records and files for all event management projects and ensure that all budgets, proposals, guest lists, event photos and contracts are properly filed.
• Maintain current information in corporate databases for business contacts and vendor lists.
• Maintain supplies inventory by checking stock and placing orders.
• Update and manage calendars and provide reminders for upcoming events.
• Sourcing, updating and maintaining an extensive network of new and current vendor contacts.
• Manage and send out guest invitations and manage RSVP lists.

Skills

Organisational skills

Time management

Communication skills

Team player

Problem solving

Education

Marketing/Events Management/Business/Communications diploma or degree

Tools

Microsoft Office

Job description

Working with a small team of dynamic individuals, the Intern – Events will assist with the execution of events for the agency’s list of luxury lifestyle brand clients in various industries covering fashion, jewellery, beauty and hospitality and special events that include weddings, anniversaries and private parties.

The internship will gain a good understanding of the event planning and implementation of activities and programs in the luxury market and private events in a fast-paced, dynamic agency environment.

Responsibilities:

• Provide key support to overall team operations by planning internal staff meetings, preparing meeting agenda, recording discussions and providing follow up reports
• Assist the team with the execution of events by providing required administrative support
• Provide support during events
• Create and maintain accurate and up to date records and files for all event management projects and ensure that all budgets, proposals, guest lists, events photos and contracts are properly filed
• Maintain current information in corporate databases for business contacts and vendor lists
• Maintain supplies inventory by checking stock to determine inventory level and placing & verifying orders
• Update and manage calendars and provide reminders for upcoming events
• Sourcing, updating and maintaining an extensive network of new and current vendor contacts
• Manage and send out guest invitations and manage RSVP lists

Requirements:

• Pursuing a Marketing, Events Management, Business or Communications diploma or degree preferred
• High level of organisational and time management skills with the ability to multi-task, prioritise tasks and meet deadlines
• Passion for events
• Meticulous with strong attention to details
• Ability to work independently
• Good written and verbal communication skills
• Positive attitude, resourceful nature and excellent problem-solving capabilities
• A team player with strong interpersonal skills, is proactive and able to work independently
• Some night and weekend work is required
• Proficient in Microsoft Office