International Shipments Coordinator for Project Engineering

Vector InfoTech Pte Ltd; Singapore; On-site; SGD 42,000 - 60,000; Full time

Job summary

Vector InfoTech Pte Ltd is seeking an Assistant Project Engineer to support the project engineering team in coordinating international inbound and outbound shipments for EPC projects and equipment deliveries. The role blends administrative work with active field coordination in warehouses and with customers.

You will prepare shipping documentation, liaise with freight forwarders, and monitor shipment status while supporting project engineers and vendors.

Qualifications

• Certificate / Diploma in Engineering, Logistics, Supply Chain Management, Business Administration, or related discipline.
• Candidates with relevant work experience but different academic qualifications are welcome to apply.

Responsibilities

• Coordinate and monitor incoming and outgoing international shipments in accordance with project requirements and schedules.
• Prepare, review and maintain import/export and shipping documentation, including commercial invoices, packing lists, certificates, shipping instructions and other relevant documents.
• Liaise with freight forwarders, vendors and logistics providers to arrange and track shipments, collections and deliveries.
• Coordinate with project engineers and vendors to ensure equipment/materials are ready for shipment in accordance with project and customer requirements.
• Arrange and support customer shipment inspections at warehouses (occasionally) prior to collection.
• Travel to warehouses and vendor locations (occasionally) to participate in joint inspections, packing checks, quantity verification and shipment readiness activities.
• Interface professionally with customers and their representatives during warehouse inspections and collection activities.
• Follow up on discrepancies, documentation gaps, packing issues or other shipment-related matters and coordinate timely resolution.
• Maintain accurate shipment trackers, records, inspection reports and project documentation.
• Monitor shipment status and provide timely updates to project teams and stakeholders.
• Assist in coordinating customs, freight and logistics requirements with relevant parties.
• Support project engineers with general project coordination and administrative activities related to material movement and logistics.
• Ensure shipment activities are carried out in accordance with project procedures, customer requirements and applicable import/export requirements.
• Be prepared to work in a warehouse/site environment and undertake physically active tasks when required.

Skills

Administrative skills

Coordination

Organisational skills

Import/Export documentation

English communication

Excel

Travel readiness

Education

Certificate / Diploma in Engineering, Logistics, Supply Chain Management, Business Administration, or related discipline

Tools

Microsoft Excel

Microsoft Word

Microsoft Outlook

Job description

Vector InfoTech Pte Ltd is seeking an Assistant Project Engineer to support the project engineering team in coordinating international inbound and outbound shipments for EPC projects and equipment deliveries. The role blends administrative work with active field coordination in warehouses and with customers.

You will prepare shipping documentation, liaise with freight forwarders, and monitor shipment status while supporting project engineers and vendors.