Insurance Admin Assistant

VINCAR PTE. LTD.; Singapore; On-site; SGD 42,000 - 62,000; Full time

Job summary

VINCAR PTE. LTD. in Singapore is seeking an Insurance Administrator to support sales teams by preparing quotations, processing insurance applications, renewals, endorsements and cancellations.

You will liaise with insurance companies and customers, maintain accurate records, handle data entry and general admin, and assist in claims submission. Fresh graduates welcome; strong organizational, communication and Excel skills required; ability to work independently or in a team.

Qualifications

• Strong organizational skills and ability to meet deadlines.
• Excellent written and verbal communication.
• Proficiency with Word and Excel.
• Detail-oriented with high accuracy in records.
• Ability to work independently and in a team.
• Prior experience in insurance administration is advantageous.
• Fresh graduates are welcome to apply.

Responsibilities

• Prepare and send quotations for vehicles to customers.
• Process and administer insurance applications, renewals, endorsements, and cancellations.
• Prepare, verify, and maintain insurance documentation for compliance.
• Liaise with insurance companies, customers, financial institutions, and internal teams.
• Monitor policy issuance, renewals, and premium payments; follow up on documents.
• Assist in submission and processing of insurance claims and maintain claims records.
• Keep accurate records, filing systems, and databases for all transactions.
• Handle general administrative duties including data entry, scanning, correspondence, and reporting.
• Perform other admin duties as assigned by supervisor.

Skills

Organizational skills

Multitasking

Communication skills

MS Office (Word, Excel)

Attention to detail

Teamwork / collaboration

Willingness to learn

Insurance administration experience

Tools

Microsoft Word

Microsoft Excel

Job description

Responsibilities

• Prepare and send quotation for new/pre-owned passenger and commercial vehicles to sales consultants/external customers.
• Process and administer insurance applications, policy renewals, endorsements, and cancellations in a timely and accurate manner.
• Prepare, verify, and maintain insurance documentation, ensuring completeness and compliance with company and regulatory requirements.
• Liaise with insurance companies, customers, financial institutions, and internal departments on insurance-related matters.
• Monitor policy issuance, renewals, premium payments, and follow up on outstanding documents where necessary.
• Assist in the submission and processing of insurance claims and maintain proper claims records.
• Maintain accurate records, filing systems, and databases for all insurance transactions and customer documentation.
• Handle general administrative duties, including data entry, document scanning, correspondence, and report preparation.
• Perform any other administrative duties as assigned by the immediate supervisor.

Requirements

• Strong organizational and multitasking abilities with the ability to meet deadlines.
• Good communication and interpersonal skills, both verbal and written.
• Proficient in Microsoft Office applications, particularly Word and Excel.
• Detail-oriented with a high level of accuracy in documentation and record-keeping.
• Ability to work independently as well as collaboratively in a team environment.
• Prior experience in insurance administration will be an advantage.
• Fresh graduates and candidates without prior experience who are keen to learn are welcome to apply.