Import/Export Admin: Drive Operations & Documentation

THE SUPREME HR ADVISORY PTE. LTD.; Singapore; On-site; SGD 29,016 - 37,944; Full time

Job summary

The Supreme HR Advisory Pte Ltd seeks an Admin Executive to support Import & Export operations at Jurong Port West Region. You will process declarations, manage documentation, and liaise with suppliers and carriers to ensure smooth shipments.

Working hours are Mon-Fri 8:00am-5:00pm and Sat 8:00am-3:00pm, inclusive of lunch, with a monthly salary range of SGD 2,600–3,400. Prior experience in administration and basic bookkeeping is preferred.

Qualifications

• Experience in administration, purchasing, import/export documentation or related field.
• Experience with purchase orders, invoices and payment documentation.
• Proficient in Microsoft Excel.

Responsibilities

• Process import and export declarations and related shipping documentation.
• Prepare and process purchase orders for imports and general operations.
• Prepare supplier payment documentation and maintain GIRO expense records.
• Match invoices against purchase orders and supporting documents.
• Monitor stock records and assist with inventory-related documentation.
• Liaise with suppliers and customs agents regarding shipment and documentation matters.
• Assist with stock repackaging and periodic stocktaking activities.
• Maintain accounts payable and GIRO payment schedules.
• Monitor renewal dates for licences, cargo insurance and cold-storage insurance.
• Maintain audit files and supporting documentation.
• Prepare customer invoices on an ad-hoc basis when required.

Skills

Administrative experience

Purchase orders

Invoices

Tools

Microsoft Excel

Job description

The Supreme HR Advisory Pte Ltd seeks an Admin Executive to support Import & Export operations at Jurong Port West Region. You will process declarations, manage documentation, and liaise with suppliers and carriers to ensure smooth shipments.

Working hours are Mon-Fri 8:00am-5:00pm and Sat 8:00am-3:00pm, inclusive of lunch, with a monthly salary range of SGD 2,600–3,400. Prior experience in administration and basic bookkeeping is preferred.