Hybrid Executive Assistant & Business Operations Lead

gentle giant ventures pte. ltd.; Singapore; Híbrido; SGD 40 000 - 70 000; Tempo integral

Resumo da oferta

Gentle Giant Ventures is expanding and seeks an organised, proactive individual to support the management team across multiple ventures in Singapore. This hybrid and mobile role blends independent work with on-site and remote collaboration, ensuring coordination across F&B, hospitality, and lifestyle projects.

You will manage communications, calendars, invoices, HR tasks, and project timelines, taking ownership to prevent missed deadlines and ensuring smooth operations across the business

Qualificações

• 3–5 years of experience in executive assistance, business administration, or office management.
• Strong organisational, communication, and multitasking skills.
• Ability to work independently, anticipate needs, and manage multiple priorities.

Responsabilidades

• Executive Support & Communications: Manage emails, calendars, appointments, and business correspondence; proactively follow up with internal teams, suppliers, and partners; prepare minutes and track action items; highlight matters needing management attention.
• Finance & Administration: Coordinate invoices, payment requests, expenses, and documentation; liaise with accountants and suppliers; maintain records of contracts and quotations; track payment schedules and deadlines.
• HR & People Coordination: Assist with recruitment, interview scheduling, onboarding; coordinate employee documentation and HR administration; follow up on outstanding people-related matters.
• Business & Project Support: Coordinate administrative matters across units; track project timelines and deliverables; support management with reports and presentations.

Conhecimentos

Organisational skills

Communication

Multitasking

Independent working

Prioritisation

Ferramentas

Microsoft Office

Google Workspace

Productivity tools

Descrição da oferta de emprego

Gentle Giant Ventures is expanding and seeks an organised, proactive individual to support the management team across multiple ventures in Singapore. This hybrid and mobile role blends independent work with on-site and remote collaboration, ensuring coordination across F&B, hospitality, and lifestyle projects.

You will manage communications, calendars, invoices, HR tasks, and project timelines, taking ownership to prevent missed deadlines and ensuring smooth operations across the business