HR Shared Services Assistant (UP2800 | One North)

PERSOL SINGAPORE PTE. LTD.; Singapore; On-site; SGD 19,000 - 31,000; Full time

Job summary

PERSOL SINGAPORE PTE. LTD. is seeking an HR Administration professional for a 1 year contract, based at One North.

The role covers training administration, staff claims and HR benefits across our healthcare partner network. You will support data entry, record maintenance, reporting and audits, while coordinating courses, processing claims, updating leave and benefit records, and assisting HR projects. Diploma in HR, Business or related field required; experience in healthcare or shared services

Qualifications

• Diploma in HR, Business or equivalent.
• Experience in administration, HR operations, healthcare, or shared services is advantageous.
• Proficient in Microsoft Office and HR systems.
• Strong organisational skills with attention to detail and accuracy.

Responsibilities

• Employee Training Administration: manage course registration, attendance and records.
• Claims Administration: support medical benefit claims, ensure documentation.
• Benefits Administration: manage leave, insurance, and benefit records.
• General Administrative Support: data entry, filing, reporting and HR project support.

Skills

Attention to detail

Organisational skills

Microsoft Office

Education

Diploma in HR or Business or equivalent

Tools

HR systems

Job description

Duration: 1 year contract, extendable/convertible based on performance & business needs

Location: One North (Walking distance from MRT)

Working hours: 08.30am – 6.00pm (Monday to Thursday),08.30am – 5.30pm (Friday)

Salary: up to $2,800/month + 1 month completion bonus

Job Summary

The candidate will support three areas: employee training, staff claims and HR benefits across the group of healthcare organisations.

Job Responsibilities

Employee Training Administration (L&D):

• Register employees for courses
• Track attendance and training completion
• Send course details and reminders to participants
• Update training records and databases
• Process training invoices and staff reimbursements
• Maintain sponsorship and scholarship documents
• Prepare records for reporting and audits

Claims Administration

• Support the administration of staff medical benefit claims, including cashless and reimbursement claims..
• Follow up with employees for missing documents
• Update claim trackers and records
• Answer basic claim-related enquiries
• Prepare documents for reporting and audits

Benefits Administration

• Verify documents submitted for leave applications
• Update leave and benefit records
• Support employee insurance administration
• Respond to staff enquiries
• Follow up on incomplete or outstanding submissions
• Maintain accurate documentation for audits

General Administrative Support

• Data entry and record maintenance
• Filing documents in SharePoint and HR systems
• Preparing reports, presentations and trackers
• Checking information for accuracy
• Supporting HR projects and process documentation

Job Requirements

• Diploma in HR, Business or equivalent.
• Relevant experience in administration, HR operations, healthcare, or shared services environments will be an advantage.
• Proficient in Microsoft Office applications and comfortable with HR systems.
• Strong organisational skills with attention to detail and accuracy.