HR Shared Services Assistant (UP2800 | One North)

PERSOL; Singapore; On-site; SGD 27,000 - 31,000; Full time

Benefits offered by this job

1 month completion bonus

Job summary

PERSOL in Singapore is seeking an HR Admin professional to support employee training, staff claims and HR benefits across a group of healthcare organisations. This is a 1-year contract with potential extension, located at One North, walking distance from MRT.

The role requires a Diploma in HR or related field, strong MS Office skills, and keen attention to accuracy. You will manage training registrations, claims processing, and benefits administration while maintaining records for reporting and

Qualifications

• Diploma in HR, Business or equivalent.
• Experience in administration, HR operations, healthcare, or shared services is an advantage.
• Proficient in Microsoft Office and HR systems.
• Strong organisational skills with attention to detail and accuracy.

Responsibilities

• Employee Training Administration: register employees for courses, track attendance, send details and reminders, update training records, process invoices and reimbursements, maintain sponsorship documents, prepare records for audits.
• Claims Administration: assist with staff medical benefit claims, follow up for missing documents, update trackers, answer enquiries, prepare documents for audits.
• Benefits Administration: verify leave and benefit documents, update records, support insurance administration, follow up on submissions, maintain audit-ready documentation.
• General Administrative Support: data entry and record maintenance, filing in SharePoint/HR systems, prepare reports and trackers, assist with ad-hoc duties.

Skills

Organizational skills

Attention to detail

Administrative experience

HR operations

Education

Diploma in HR, Business or equivalent

Tools

Microsoft Office

HR systems

SharePoint

Job description

Duration

1 year contract, extendable/convertible based on performance & business needs

Location

One North (Walking distance from MRT)

Working hours

08.30am – 6.00pm (Monday to Thursday),08.30am – 5.30pm (Friday)

Salary

up to $2,800/month + 1 month completion bonus

Job Summary

The candidate will support three areas: employee training, staff claims and HR benefits across the group of healthcare organisations.

Job Responsibilities

Employee Training Administration (L&D)

• Register employees for courses
• Track attendance and training completion
• Send course details and reminders to participants
• Update training records and databases
• Process training invoices and staff reimbursements
• Maintain sponsorship and scholarship documents
• Prepare records for reporting and audits

Claims Administration

• Support the administration of staff medical benefit claims, including cashless and reimbursement claims.
• Follow up with employees for missing documents
• Update claim trackers and records
• Answer basic claim-related enquiries
• Prepare documents for reporting and audits

Benefits Administration

• Verify documents submitted for leave applications
• Update leave and benefit records
• Support employee insurance administration
• Follow up on incomplete or outstanding submissions
• Maintain accurate documentation for audits

General Administrative Support

• Data entry and record maintenance
• Filing documents in SharePoint and HR systems
• Preparing reports, presentations and trackers
• Supporting other ad-hoc duties when required

Job Requirements

• Diploma in HR, Business or equivalent.
• Relevant experience in administration, HR operations, healthcare, or shared services environments will be an advantage.
• Proficient in Microsoft Office applications and comfortable with HR systems.
• Strong organisational skills with attention to detail and accuracy.