HR & Operations Executive

HWA INTERNATIONAL SCHOOL PTE. LTD.; Singapore; On-site; SGD 42,000 - 62,000; Full time

Job summary

HWA INTERNATIONAL SCHOOL PTE. LTD. in Singapore seeks a versatile HR & Operations Executive (Management Level) to oversee human capital and core school operations.

You will manage full-cycle HR—recruitment, onboarding, employee relations, and compliance—while ensuring smooth daily admin, logistics, and campus operations. The ideal candidate is a proactive problem-solver who thrives in a dynamic educational setting, bridging staff support, operational efficiency, and school safety.

Qualifications

• Bachelor’s degree in Human Resources, Educational Leadership, or related field.
• 3+ to 5 years of combined HR administration and operational management experience.
• Experience in a school or non-profit setting strongly preferred.
• Strong communication and organizational skills with discretion.

Responsibilities

• Oversee full-cycle recruitment, hiring, and onboarding for instructional, administrative, and support staff.
• Administer staff regulations, payroll liaison, leave requests and personnel records.
• Coordinate daily school operations, attendance, substitutes, and event logistics.
• Ensure safety, regulatory compliance, and staff training across the school.

Skills

Communication

Multitasking

Problem solving

HR administration

Education

Bachelor’s degree in HR or related field

Tools

HRIS

Recruitment portals

Job description

We are seeking a versatile and dynamic Human Resources & Operations Executive (Management Level) to oversee both our human capital management and core school operations. In this dual-focus role, you will manage full-cycle HR functions (recruitment, onboarding, employee relations, and compliance) while also ensuring that the day-to-day administrative, logistical, and operational aspects of our school run smoothly.

The ideal candidate is a proactive problem-solver who thrives in a bustling educational environment, bridging the gap between staff support, operational efficiency, and school safety.

Key Responsibilities

1. Human Resources & Talent Management

   • Manage full-cycle recruitment, hiring, and onboarding for instructional, administrative, and support staff.
   • Oversee pre-employment compliance
   • Administer staff regulations , payroll liaison, leave requests and maintaining of personnel records.
   • Serve as a trusted advisor for staff relations, performance management, and conflict resolution.

2. School Operations & Daily Logistics

   • Oversee the daily operational workflow of the school administrative office to ensure a welcoming environment for students, parents, and staff.
   • Manage daily staff attendance and substitute teacher coverage, coordinating emergency coverage when instructional staff are absent.
   • Coordinate logistics for school-wide events, professional development (PD) days, back-to-school nights, and graduation ceremonies.
   • Serve as a liaison to facilities, IT, and vendors to ensure staff workspaces, classrooms, and administrative technologies are fully functional.

3. Safety, Security & Regulatory Compliance

   • Coordinate school safety and emergency preparedness initiatives, including tracking staff compliance with mandatory safety training, fire drills, and security protocols.
   • Ensure strict adherence to local, state, and federal education compliance mandates (e.g., OSHA, Title IX, ADA, equal employment laws).
   • Maintain secure physical and digital personnel, health, and operational compliance records.
   • Assist with operational reporting for annual school audits, state reporting, and accreditation renewals.

Qualifications & Skills:

Education: Bachelor’s degree in Human Resources, Educational Leadership, or a related field.

Experience: 3+ to 5 years of combined experience in HR administration and operational management (experience in a school or non-profit setting strongly preferred).

Operational Agility: Proven ability to multitask, manage shifting daily priorities, and solve logistical problems quickly under pressure.

Compliance & Discretion: Deep understanding of employment laws, background clearance standards, and the ability to handle highly confidential information with integrity.

Communication: Outstanding interpersonal, organisational, and written communication skills.

Preferred:

• Candidate with HR certification (SHRM-CP, SHRM-SCP, PHR) or work in school environments
• Well-versed with the Employment Act, Tripartite Law and Human Resource process.
• Familiarity with HRIS platforms, Job Recruitment Portals
• Candidate must have flexibility to work occasional evenings or weekends to support school operational needs.
• Excellent interpersonal and communication skills with the ability to maintain confidentiality.