HR & Office Administration Specialist

HONG XIN DA PTE. LTD.; Singapore; On-site; SGD 39,000 - 73,000; Full time

Job summary

HONG XIN DA PTE. LTD. in Singapore is seeking a versatile administrator to support HR, office purchasing, and general administration tasks.

The role involves maintaining employee records, assisting with recruitment, onboarding/offboarding, payroll input, and ensuring compliance with company policies. The candidate will also handle office procurement, supplier coordination, and coordination of company events, with responsibilities spanning multiple administrative domains to keep daily operations

Qualifications

• Maintain and update employee records, employment information, and HR databases.
• Assist with recruitment activities, including preparing job advertisements, arranging interviews, and coordinating with candidates.
• Prepare employment contracts, confirmation letters, promotion letters, resignation documents, and other HR-related correspondence.
• Coordinate employee onboarding and offboarding processes.
• Maintain and monitor attendance, leave, medical leave, and other HR records.
• Assist in payroll preparation by providing attendance, leave, overtime, and employee information.
• Assist with work pass and employment-related administrative matters where required.
• Respond to employees' HR enquiries and provide appropriate assistance.
• Assist in staff training, employee engagement activities, and company events.
• Support performance appraisal and employee evaluation processes.
• Ensure staff compliance with company policies and procedures.

Responsibilities

• Maintain proper filing and confidentiality of employee and company records.
• Prepare HR reports, staff lists, purchasing records, and other management reports when required.
• Coordinate with other departments to ensure smooth HR, purchasing, and administrative operations.
• Support company events, meetings, and staff activities.
• Perform other HR, administrative, and purchasing duties assigned by management.

Job description

HONG XIN DA PTE. LTD. in Singapore is seeking a versatile administrator to support HR, office purchasing, and general administration tasks.

The role involves maintaining employee records, assisting with recruitment, onboarding/offboarding, payroll input, and ensuring compliance with company policies. The candidate will also handle office procurement, supplier coordination, and coordination of company events, with responsibilities spanning multiple administrative domains to keep daily operations