HR & Executive Assistant

DIP SWIM (SINGAPORE) PTE. LTD.; Singapore; On-site; SGD 45,000 - 65,000; Full time

Benefits offered by this job

Competitive salary

Close work with leadership

Career development opportunities

Job summary

DIP SWIM (SINGAPORE) PTE. LTD. in Singapore seeks a dynamic HR & Executive Assistant to support the Director and manage end-to-end HR operations, blending administrative leadership with strategic HR duties.

You will coordinate calendars, oversee recruitment and onboarding, manage employee relations, and help shape policies. The role requires 3+ years of experience, strong communication, discretion, and proficiency with Office or Google Workspace.

Qualifications

• 3+ years of experience in HR, EA, or operations coordination.
• Strong communication skills and executive presence.
• Discretion and ability to handle confidential information.

Responsibilities

• Manage the Director’s calendar, travel arrangements and correspondence.
• Track team workflows, deadlines and provide updates to the Director.
• Prepare meetings, take notes, and follow up on action items across departments.
• Oversee HR functions: recruitment, onboarding, and HR administration.
• Support employee engagement, policy development, and organizational processes.

Skills

Recruitment & Onboarding

Team coordination

Executive communication

Strategic thinking

Tools

Microsoft Office

Google Workspace

Job description

Position Overview

We are seeking a dynamic, highly organized, and proactive HR & Executive Assistant to support our Director and oversee end-to-end HR operations. In this dual-function role, you will act as the Director’s operational right hand—managing schedules, tracking team accountability, ensuring strict deadline management, and contributing directly to business discussions. Simultaneously, you will manage all core HR functions, ensuring smooth organizational workflow, employee relations, and administrative alignment.

The ideal candidate is strategic, assertive, and articulate, comfortable transitioning seamlessly from confidential HR management to high-level strategic brainstorming across marketing, business development, and operations.

Key Responsibilities

Executive Support & Task Management

• Calendar & Administrative Management: Manage the Director’s daily schedule, travel arrangements, correspondence, and administrative priorities.
• Team Accountability & Workflow Tracking: Maintain and monitor team task lists across departments, ensuring projects stay on schedule and deliverables are met.
• Deadline Tracking & Briefings: Actively track critical project timelines and provide consistent, structured updates to the Director on upcoming milestones and potential bottlenecks.
• Meeting Preparation & Strategic Contribution: Attend all internal and external meetings with the Director. Take actionable notes, manage follow-ups, and actively contribute creative ideas across marketing, business strategy, and operational initiatives.

Human Resources Management

• End-to-End Recruitment & Onboarding: Manage talent acquisition, including job postings, candidate screening, interview scheduling, offer letters, and smooth onboarding processes.
• HR Administration & Compliance: Oversee personnel files, leave tracking, performance evaluations, and ensure alignment with employment regulations and company policies.
• Employee Engagement & Culture: Serve as the primary point of contact for employee inquiries, resolve workplace conflicts, and foster a positive workplace culture.
• Policy & Operations: Assist in developing, updating, and enforcing company policies, HR initiatives, and organizational workflows.

Qualifications & Requirements

• Experience: 3+ years of experience in an HR, Executive Assistant, or operations coordination role.
• Project Management Skills: Proven ability to manage complex task lists, hold team members accountable, and drive execution.
• Strategic & Creative Mindset: Strong commercial acumen with the confidence to contribute ideas in business development, marketing, and strategy sessions.
• Communication Skills: Exceptional verbal and written communication skills with strong executive presence and discretion.
• Software Proficiency: Hands-on experience with project management platforms such as Microsoft Office / Google Workspace suites.
• Attributes: Proactive, detail-oriented, adaptable, and able to thrive in a fast-paced environment with minimal supervision.

Benefits

• Competitive salary package based on experience.
• Opportunity to work closely with executive leadership and directly influence company growth.
• Professional development and career advancement opportunities.